Administrative Assistant (52137)

Position Summary:

The Administrative Assistant assists the SVP of Facilities, Deputy Administrator(s), and Project Managers in tracking invoices, construction spreadsheets, expenses, and project contracts of remodeling and maintenance of all facilities owned and/or operated by WestCare and all related entities. Essential Job functions include:

Essential Job Functions:

• Provides general administrative assistance to the SVP of facilities;
• Provides coverage of the front desk/reception area to ensure the security of the facility, log visitors, and sort and distribute incoming mail;
• Aids Project Managers in costs and expense documentation of new construction, as well as the refurbishing, remodeling, and maintenance of all facilities owned and/or operated by WestCare and all related entities;
• Tracks and maintains files on all licenses for FitzHouse Enterprises Inc.;
• Assists with the auditing of the properties.

• Resolve and makes phone contacts with FitzHouse vendors and contractors related to projects and job contracts;

• Assists all FitzHouse employees with processing per diem and travel and credit card reports to the accounting department;
• Collaborates with Human Resources and Payroll to ensure compliance with federal, state, and city regulations on employment and compensation;
• Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation;
• Performs any other duties as assigned.