Administrative Assistant (58141)

Instrumentation Technical Services (ITS), a wholly owned subsidiary of Applied Technical Services, LLC (ATS), is a West Chester, PA-based provider of calibration, metrology, and instrumentation services serving highly regulated industrial markets throughout North America. For more than 30 years, ITS has helped customers improve compliance, quality, reliability, and operational performance through accredited laboratory services, field calibration, automation support, and technical expertise.

ATS is a leading provider of critical testing, inspection, certification, and compliance services. ATS serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Together, Instrument Technical Services and ATS advance a shared mission to create a safe and reliable world through precise technical and professional services.

Job Title: Administrative Assistant – Calibration Department

Well established Calibration and Inspection service organization in West Chester, PA is seeking an Administrative Assistant for a full-time position.

Benefits include competitive compensation, 401K + company match, medical, dental, vision, short term and long-term disability, company paid life insurance, quarterly bonus opportunity, tuition reimbursement, paid holidays, and a paid time off/vacation package, and MORE!. ATS is a drug free environment.

The responsibilities include:

• Data entry into computer database from Lab Travelers and Field Service Reports. Print/ scan calibration certificates, shippers and invoice reports.
• Scanning and/or mailing customer invoices.
• Receiving vendor invoices and matching purchase order and packing slips.
• Outsourcing equipment to Vendors
• Accounts payable/ receivable data entry, posting and processing vendor invoices for payment.
• Scan file folders, renaming and storing to appropriate software databases.
• Filing as needed.
• Maintain computer software recall databases.
• Preparing quotes and correspondence and other documents
• Able to communicate with clients daily, Project coordinator for a couple of our large customers.
• Onsite scheduling
• Reviewing files and invoicing customers according to their purchase order requirements.
• Shipping and receiving equipment in and out of the office as needed.
• Assist with other administrative duties as needed.
• Assist customer with status of equipment information.