Administrative Assistant 6
Description
About this Job
Department MISSION
To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.
Department VISION
A future where every child thrives in a loving environment, supported by empowered families and resilient communities.
Department VALUES
Treating all people with dignity, compassion and respect, while providing services with integrity.
At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
Join Our Team at DCFS: Administrative Assistant 6
The incumbent functions in a highly responsible position as both Confidential and Administrative Assistant for the Department of Children and Family Services. The incumbent serves as the chief liaison for the Executive level by corresponding with other executives such as Division Directors.
Preference may be given to current DCFS employees.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions
Thinking Strategically: The ability to anticipate trends, understand context, and align actions with long-term priorities.If you're driven, collaborative, and ready to make an impact - this could be the opportunity for you!Minimum Qualifications
- Five years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
- Job Duties:
- Maintains calendars including appointments and meetings from all executive members.
- Attends meetings and transcribe minutes, as needed.
- Serves as chief liaison between the various Divisions managed by the executive staff members and the various other divisions with the Department with whom they must coordinate work items.
- Completes travel arrangements, schedule conferences and meetings as requested.
- Services as the property control manager for the office.
- Assists Executive and others in the Department.
Position-Specific Details:Appointment Type: Probational, Promotional, or Job Appointment. This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
Location of Work: This position is located in the State Office building in East Baton Rouge Parish.Louisiana HB420 requires that all prospective DCFS employees complete and clear multiple background checks prior to employment with the agency.
How To Apply:No Civil Service Test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Christopher Bahm
Department of Children and Family ServicesChristopher.Bahm.DCFS@la.gov
DCFS is an “Equal Opportunity Employer” and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.