Administrative Assistant 6
Description
About this Job
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
Join our team as a trusted administrative partner to the Assistant Secretary! In this role, you’ll serve as an Administrative Assistant 6 to executive assistant to the Assistant Secretary, Deputy Assistant Secretary and provide clerical assistance to the Office of Intellectual & Developmental Disability Supports (OIDD) Office Staff. You’ll support executive leadership, coordinate high-level meetings, manage sensitive and confidential communications, and help keep critical program operations running smoothly. If you’re organized, professional, and thrive in a fast-paced environment, apply today and make a meaningful impact on public health!
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.Minimum Qualifications
- Five years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
- Performs and supervises administrative support to the Assistant Secretary relating to the daily operations of the office.
- Coordinates meetings between LDH Secretary, Deputy Secretary, Undersecretary, Deputy Assistant Secretary, OIDDS staff, etc.
- Organizes, maintains and updates all files of correspondence, reports, forms, etc. for the Assistant Secretary and Executive Staff.
- Provides clerical support to other program staff as required and when necessary
Position-Specific Details:
Location: Office of Intellectual & Developmental Disability Supports / Admin-Finance-Programmatic / East Baton Parish
Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment
Cost Center: 3401010100
Position Number(s): 54855
How To Apply
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For information on how to check your application status and understand status updates, please click HERE.
Contact Information:
Casey Hickman
Casey.Hickman@la.gov
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.
LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.