Administrative Assistant
Posted Updated
Job Summary:
Under the direction of the Operations Manager, the Administrative Assistant facilitates the efficient operation of the organization by performing a variety of clerical and administrative tasks.
Duties/Responsibilities:
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains Excel files on equipment, trailers, company assets.
- Coordinates and schedules meetings, and appointments for managers or supervisors.
- Prepares agendas and schedules for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Coordinates setup of office equipment, phones, department contact lists, etc.
- Maintains a system for recording expenses for office equipment.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Basic organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Education and Experience:
- Prior experience in an administrative role.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.