Administrative Assistant

Job Description

We are seeking a highly organized, tech-savvy, and motivated Administrative Assistant to support our growing Farmers Insurance district and sales center operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping systems organized, and takes initiative without needing constant direction.

The ideal candidate is detail-oriented, dependable, and proactive with a positive attitude and strong administrative skills. While this is not primarily an insurance-focused role, the position plays a key part in supporting daily operations, sales support activities, lead management, invoicing, and administrative coordination.

Benefits

• Paid Time Off (PTO)
• Mon-Fri Schedule
• Holidays and Evenings Off
• Flexible Schedule
• Good Team Environment
• Career Growth Opportunities
• 401k Match

Responsibilities

Provide administrative support to agency leadership and sales center operations

Manage and organize lead distribution from Cole’s directory

Create, track, and process invoices accurately and efficiently

Maintain spreadsheets, reports, and internal tracking systems using Excel

Assist with operational workflows and process organization

Leverage tools such as ChatGPT and other technology platforms to improve efficiency and productivity

Help maintain a smooth and organized office environment

Communicate professionally with team members and support staff as needed

Take ownership of assigned projects and complete tasks independently

Requirements

Strong Excel and spreadsheet management skills

Highly organized with exceptional attention to detail

Self-starter who can work independently and solve problems proactively

Positive attitude with a team-oriented mindset

Strong technical and computer skills

Excellent time management and multitasking abilities

Professional communication skills

Previous administrative, executive assistant, or office support experience preferred

Insurance is a plus, but not required