Administrative Assistant
Posted
SUMMARY:
The Office Assistant supports daily front-office and production administration for a busy machine shop. This role processes sales orders, maintains documentation across BTS/Precision/Kanban systems, coordinates purchasing, assists with shipping (domestic & international), and keeps inventory records synchronized. The ideal candidate will have 3-5 years office experience, is detail-oriented, reliable, and comfortable working with ERP/MRP tools in a manufacturing environment.
ESSENTIAL DUTIES & RESPONSIBILITIES:
The Office Assistant supports daily front-office and production administration for a busy machine shop. This role processes sales orders, maintains documentation across BTS/Precision/Kanban systems, coordinates purchasing, assists with shipping (domestic & international), and keeps inventory records synchronized. The ideal candidate will have 3-5 years office experience, is detail-oriented, reliable, and comfortable working with ERP/MRP tools in a manufacturing environment.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Enter and manage sales orders, verify customer details, and update production schedules.
- Prepare and maintain work orders, routers, and associated documentation.
- Coordinate with production and shipping to ensure accurate order tracking and timely delivery.
- Create and manage purchase orders for raw materials and non-inventory items.
- Support Accounts Receivable by monitoring collections and preparing reports.
- Handle invoicing, scanning, and electronic recordkeeping in various systems.
- Maintain office and shop essentials inventory.
- Assist with domestic and international shipping paperwork and coordination.
- Performs other duties as assigned.
QUALIFICATIONS:
- Flexibility and the ability to prioritize new tasks as they come in.
- Attention to detail and accuracy
- Time management and excellent communication skills.
- High School diploma or GED
- US Person pursuant to ITAR / EAR
- Good mathematical skills