Administrative Assistant/Acounts Payable

Operates multi line telephone system to answer incoming calls and directs callers to appropriate personnel. Processes accounts payable invoices and submits to Home Office for payment.

• (Critical) Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department. Transfer calls to voice mail or page appropriate personnel when unavailable. Answer questions about organization and provide callers with address, directions, and other information.
• (Very Important) Welcome onsite visitors, determine nature of business, and announce visitors to appropriate personnel.
• (Critical) Process invoices/statements for corporate A/P department. Match purchase order and receiver to proper invoices, check for pricing and quantity received, complete A/P stamp, and get approval. Complete local monthly accrual.
• (Very Important) Responsible for receipts and disbursements for the Operating Account and sending to Sterilite Home Office. Make bank deposits. Keep a ledger of all account activity. Issue checks from checkbook as needed. Reconcile the bank statement monthly.
• (Very Important) Keep and handle petty cash. Keep accurate spreadsheet of expenditures. Reimburse when needed. Keep corporate Visa card and receipts. Reconcile monthly statement. (Important) Process safety point orders and issue safety points quarterly.
• (Important) Assist HR with various tasks, when needed, including meetings offshift for safety, open enrollment, etc. (Minor Importance) Receive, sort, and route incoming mail.