Administrative Assistant

Duties and Responsibilities

• Welcome and greet clients and office guests
• Support office staff and executives with general operational tasks
• Plan and schedule meetings, presentations, and other office related events
• Perform general accounting and bookkeeping duties
• Suggest changes to office task workflow to improve efficiency
• Answer phones in a professional manner
• Direct calls to appropriate persons or take detailed messages
• Answer and send out faxes as needed
• Prepare outgoing mail and packages for executives
• Reserve conference spaces for meetings
• Schedule travel arrangements
• Send reminders regarding upcoming appointments
• Manage communication of information in and out of the office
• Type out correspondence letters, emails, memos, etc. (paper and electronic)
• Assist in preparation of presentation materials

Requirements and Qualifications

• High school diploma or GED equivalent required
• 2+ years experience as an administrative assistant
• Certified Administrative Professional (CAP) certification preferred
• Fast, proficient, and accurate typist
• Extensive knowledge of Microsoft Suite and other administrative programs
• Outstanding communicator, both orally and written
• Excellent customer service skills
• Self-starter who works well independently
• Ability to prioritize given tasks and work efficiently towards completing them
• Familiar with common office equipment (printers, copier, fax, etc.)

All your information will be kept confidential according to EEO guidelines.