Administrative Assistant

Overview

Are you ready to bring your professional skills and Catholic faith together to support the mission of the Church? The Archdiocese of Denver is seeking a reliable, organized, and mission-driven Administrative Assistant to provide professional and mission-focused administrative support to Archdiocesan Committees, the Chief Human Resources Officer (CHRO), and the Chief Financial Officer (CFO).

Why Join Us?

• Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life.
• Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.
• Dynamic Work Environment: Working on cross-functional service teams to work directly with parish teams as an extension of their local team.

Key Job Responsibilities

Committee Support

Packet Preparation

• Setting up folders
• Reminders to contributors
• Teeing up documents for revision (Memo, Agenda, Minutes, Summary, Dividers)
• Workflow communication through approval process
• Final document formatting
• Email to committee members
• Compiling summary drafts for AFC

Reporting

• Quarterly IRFT report to depositors
• Yearly audit - minutes
• Yearly archiving of minutes to Karyl
• Annual letter to Bp. Berg
• Monthly IC Scorecard reporting (4 groups)
• Yearly COI report
• Annual Report Listing

Membership

• Maintaining contact info on members
• Preparing Onboarding/offboarding letters and decrees
• Sending reminders on term endings
• Maintaining information on board/committee membership requirements
• Coordinating onboarding meetings; providing background materials
• Invitation for Christmas party assistance
• Collecting Conflict of Interest forms
• Answer questions and provide help as needed

Calendaring

• Work with principals on annual meeting schedule (AB, VG, COO, CFO, Chairs, Key Staff)
• Send invitations
• Updating invitations with Teams info and member changes
• Work with Events and HTC on scheduling and meals
• Coordinate HTC or alternate conference rooms
• Schedule tech help as needed

Meetings

• Request printed copies or other needs from Events team
• Attend meetings via Zoom
• Note follow-ups and deliverables
• Assist members with materials access, Zoom issues
• Attendance
• Prepare minutes

Record Keeping

• Manage Teams recordings (sending, scheduling & deleting)
• Maintain and update procedure descriptions
• After meetings, make any required changes to meeting minutes
• Archive copies of final documents
• Maintain files for each committee's activities (Teams and SharePoint)

Administrative Assistant for the CFO and CHRO

• Executive & Calendar Support: Provide day-to-day administrative support to the CFO and CHRO, including calendar and meeting coordination, correspondence and document preparation, expense reports and approvals, and tracking action items and deadlines.