Administrative Assistant

Interested applicants are encouraged to submit their application materials as soon as possible. The position will remain open until filled. Applications will be reviewed on a rolling basis, with first consideration on 10/16/2026. Early submission is encouraged to ensure timely consideration.

Position Summary

The Administrative Assistant provides administrative support to their assigned department. This individual works independently to complete assignments and provides specific clerical and administrative support to department management and staff. Assignments include, for example, completing travel requests, purchase orders, assisting in coordinating board meetings, and other events. In addition, the position serves as a member of the clerical pool.

Essential Functions

1. Drafts, composes, and types memos and correspondence as requested.
2. Prepares packets for all program meetings.
3. Types proposals, reports, and minutes according to established formats.
4. Takes and transcribes minutes of Program Director’s and other HSD-sponsored meetings.
5. Assists in the planning, coordination, and implementation of special programs, conferences, workshops, Committee meetings, and the CRIHB Internal Review Board (IRB).
6. Takes the lead in identifying and reserving conference rooms for meetings.
7. Attends meetings when requested for the purpose of staffing registration, coordinating facility staff, active participation, and to record proceedings and gather data on health and community-related issues.
8. Responds to routine requests for program information.
9. Works with assigned HSD staff to prioritize assignments.
10. Maintains program filing system and maintains program mailing lists.
11. Operates general office machines.
12. Regular and predictable attendance.
13. Other duties as assigned.

Additional Responsibilities

1. Maintain a valid, unrestricted Driver’s license and ability to be insurable under CRIHB’s automobile insurance.
2. Position requires occasional overnight travel within CRIHB’s service area.
3. Requires the ability to drive up to seven (7) hours a day.