Administrative Assistant - Cancer Center

The Administrative Assistant to the Director for the UI Cancer Center (UI CC), a self-motivated, diplomatic and responsible team player, works independently and requires a high level of confidentiality, discretion, and independent judgment in a fast-paced, ever-changing environment. This position supports the Director in all aspects of the role, through communications, project management, and managing the priorities of the Director, including oversight of scheduling and travel arrangements. The incumbent also supports the day-to-day operations for Office of the Director of the UI Cancer Center, providing information and services to a wide range of internal and external constituencies. This position requires the knowledge and understanding of the University, UI Health, Miles Square Health Center (MSHC), and departmental/college policies and procedures. Duties Responsibilities: Provides a wide range of high-level, complex and confidential office administration and support to the Director of the UI Cancer Center. Oversees management of the Director’s schedule, managing calendars and organizing large volumes of meetings, travel arrangements, conferences and other activities. Creates briefs of all meetings on the Director’s calendar. Serves as the Director’s principal administrative contact with UI CC , UI Health, and Mile Square Health Center (MSHC) employees, university offices, UI Health, department/college staff, and external constituents. Communicates directly, internally and externally at all levels of the organization; preparing highly confidential briefings, reports and non-routine information. Prepares agenda, presentation, supporting documents for all Director-led meetings, including taking/distributing minutes as necessary. Prepares correspondence by composing and editing a variety of documents for Director’s review and approval for dissemination. Review, assess, route, respond and follow-up on action items as related to the UI CC Director’s activities, such as regularly occurring requests for information; disseminating general correspondence, memos, letters, meeting minutes, charts, tables, graphs, etc. Responsible for accuracy and clarity of final copy. Develop drafts of correspondence to internal and external stakeholders. Manages and oversees coordination of high level administrative and faculty search itineraries, related correspondences and travel arrangements. Assists with preparation of research and evaluation reports, provides assistance with research and evaluation activities and provides research support and data analysis. Perform other related duties as assigned and participate in special projects as assigned.