Administrative Assistant (Cebu)

<p class="MsoNormal"><b><span style="font-size:10pt;">POSITION</span></b><span style="font-size:10pt;"> : </span><b><span style="font-size:10pt;">ADMINISTRATIVE ASSISTANT - REGION</span></b></p><p class="MsoNormal"><b><span style="font-size:10pt;">REPORTS TO</span></b><span style="font-size:10pt;"> : <b>REGION HEAD</b></span><b><span style="font-size:10pt;"><br /></span></b></p><p class="MsoNormal"><span style="font-size:10pt;"><b>DIRECTLY SUPERVISES : N/A</b></span></p><p class="MsoNormal"><span style="font-size:10pt;"><b>UNIT / DEPARTMENT : </b></span></p><p class="MsoNormal"><span style="font-size:10pt;"><b>DIVISION / GROUP : ASSIGNED REGION / </b></span><b><span style="font-size:10pt;">BRANCH BANKING GROUP</span></b></p><p class="MsoNormal"><b><span style="font-size:10pt;"><br /></span></b></p><p class="MsoNormal"><b><span style="font-size:10pt;"><br /></span></b></p><p class="MsoNormal"><b><span style="font-size:10pt;">JOB SUMMARY</span></b></p><p class="MsoNormal"><b><span style="font-size:10pt;"> </span></b></p><p class="MsoNormal"><span style="font-size:10pt;">The <b>Administrative Assistant</b> assists the Region Head through administrative and logistics support, monitors incoming and outgoing correspondences, and ensures documents are always in order. He/She acts as an MIS Assistant by monitoring branch performances as well as a Liaison Officer for all region-based activities. The Administrative Assistant manages the manpower complement and support for the branches.</span></p><p class="MsoNormal"><span style="font-size:10pt;"> </span></p><p class="MsoNormal"><b><span style="font-size:10pt;">PRINCIPAL DUTIES AND RESPONSIBILITIES</span></b></p><p class="MsoNormal"><b><span style="font-size:10pt;"> </span></b></p><p class="MsoNormal"><b><span style="font-size:10pt;">Information / Records Administration </span></b></p><p class="MsoNormal"></p><ul style="padding-left:2.5rem;"><li><span style="font-size:10pt;text-indent:-0.25in;">Logs, sorts, monitors and distributes incoming and outgoing mail using logbook or excel file to maintain an accurate and complete record of all correspondence. </span></li><li><span style="font-size:10pt;text-indent:-0.25in;">Ensures that reports in sales (e.g.: performance/bookings) and operations (e.g.: expenses, exceptions, deferments) are checked and consolidated using a monitoring system per position and per branch so that data are accurate and readily available once requested by superiors or by management. </span></li><li><span style="font-size:10pt;text-indent:-0.25in;">Maintains and updates a record of all the employees within the region or area as a secondary source of reference for pertinent documents needed by the Human Capital Management (HCM) and other related unit/s. </span><b style="font-size:10pt;text-indent:-0.25in;"> </b><span style="font-size:10pt;text-indent:-0.25in;"> </span></li></ul><p></p><p class="MsoNormal"><span style="font-size:10pt;"> </span></p><p class="MsoNormal"><b><span style="font-size:10pt;">Planning and Organizing </span></b></p><ul style="margin-top:0in;padding-left:2.5rem;" type="disc"> <li class="MsoNormal"><span style="font-size:10pt;">Arranges schedule for meetings, huddles, trainings and seminars in coordination with branch personnel, head office and partner units to ensure all appointments are met and seminars are attended </span></li> <li class="MsoNormal"><span style="font-size:10pt;text-indent:-0.25in;">Keeps the organizational process of office events, strategic planning sessions, channel, and business reviews in a supervisory capacity. Coordinates with high level executives within the unit hierarchy for optimal conceptualization, planning and execution.</span><br /></li></ul><p class="MsoNormal"><span style="font-size:10pt;"> </span></p><p class="MsoNormal"><b><span style="font-size:10pt;">Quality Orientation </span></b></p><ul style="margin-top:0in;padding-left:2.5rem;" type="disc"> <li class="MsoNormal"><span style="font-size:10pt;">Acts as a Budget Officer of the region by keeping a record and tally of all requests and availments thus preventing an associate or branch to go beyond their approved expense allowance. </span></li> <li class="MsoNormal"><span style="font-size:10pt;">Acts as a Liaison Officer by coordinating with other areas/regions and partner units for manpower, logistics and reportorial matters resulting in an efficient and orderly area operations. </span></li> <li class="MsoNormal"><span style="font-size:10pt;">Ensures and reiterates the timely and satisfactory compliance of the banking units’ compliance to regulatory and internal controls. </span></li> <li class="MsoNormal"><span style="font-size:10pt;">Maintains command responsibility over the administrative and day-to-day implementation of retail banking operations by providing support to the branches within the area or even the whole region. </span></li> <li class="MsoNormal"><span style="font-size:10pt;">Maintains strong interpersonal relations within the corporate hierarchy structure. </span></li><li class="MsoNormal"><span style="font-size:10pt;">Participates in regular training sessions organized by the Head Office and partners to enhance partnership support for both the Head Office and their respective Group or Division Heads</span></li></ul><div><span style="font-size:13.3333px;"><br /></span></div><p class="MsoNormal"><span style="font-size:10pt;">It is accepted and understood that the employee may perform other related tasks which may be assigned from time to time. </span></p><p class="MsoNormal"><span style="font-size:10pt;"> </span></p><p class="MsoNormal"><b><span style="font-size:10pt;">JOB QUALIFICATIONS</span></b><span style="font-size:10pt;"> </span></p><p class="MsoNormal"><span style="font-size:10pt;"> </span></p><p class="MsoNormal" style="text-indent:0.5in;"><b><span style="font-size:10pt;">Years of Work Experience</span></b><span style="font-size:10pt;">: Fresh graduate / less than 1 year of experience </span></p><p class="MsoNormal"><b><span style="font-size:10pt;"> </span></b></p><p class="MsoNormal" style="margin-left:0.5in;"><b><span style="font-size:10pt;">Educational Attainment/Required course</span></b><i><span style="font-size:10pt;"> (if applicable)</span></i><span style="font-size:10pt;">: Bachelor's Degree in Computer Science/Information Technology, Business Studies/Administration/Management, Commerce, Economics, Finance/Accountancy/Banking, Human Resource</span></p><p class="MsoNormal" style="text-indent:0.5in;"><span style="font-size:10pt;">​ </span></p><p class="MsoNormal" style="text-indent:0.5in;"><b><span style="font-size:10pt;">Required Certification/Professional License</span></b><span style="font-size:10pt;"> (<i>if applicable</i>): ​N/A </span></p><p class="MsoNormal"><b><span style="font-size:10pt;"> </span></b></p><p class="MsoNormal" style="text-indent:0.5in;"><b><span style="font-size:10pt;">Field of Specialization</span></b><span style="font-size:10pt;"> (<i>if applicable</i>): ​Banking and Financial​ </span></p><p class="MsoNormal"><b><span style="font-size:10pt;"> </span></b></p><p class="MsoNormal" style="text-indent:0.5in;"><b><span style="font-size:10pt;">Knowledge and Skills Requirement:</span></b></p><p class="MsoListParagraphCxSpFirst" style="margin-left:77.5pt;text-indent:-0.25in;"><span style="font-size:10pt;font-family:Symbol;">·<span style="font-size:7pt;line-height:normal;"> </span></span><span style="text-indent:-0.25in;font-size:10pt;font-family:Symbol;"><span style="font-size:7pt;line-height:normal;"> </span></span><span style="text-indent:-0.25in;font-size:10pt;">Management Information System skills</span></p><p class="MsoListParagraphCxSpMiddle" style="margin-left:77.5pt;text-indent:-0.25in;"><span style="font-size:10pt;font-family:Symbol;">·<span style="font-size:7pt;line-height:normal;"> </span></span><span style="font-size:10pt;">People Management skills</span></p><p class="MsoListParagraphCxSpMiddle" style="margin-left:77.5pt;text-indent:-0.25in;"><span style="font-size:10pt;font-family:Symbol;">·<span style="font-size:7pt;line-height:normal;"> </span></span><span style="font-size:10pt;">Filing and organization skills; a</span><span style="font-size:10pt;text-indent:-0.25in;">ble to systematically manage all records and corresponds </span></p><p class="MsoListParagraphCxSpMiddle" style="margin-left:77.5pt;text-indent:-0.25in;"><span style="font-size:10pt;font-family:Symbol;">·<span style="font-size:7pt;line-height:normal;"> </span></span><span style="font-size:10pt;">Able to seamlessly schedule meetings, interviews, trainings and seminars </span></p><p> </p><p class="MsoListParagraphCxSpLast" style="margin-left:77.5pt;text-indent:-0.25in;"><span style="font-size:10pt;font-family:Symbol;">·<span style="font-size:7pt;line-height:normal;"> </span></span><span style="font-size:10pt;">Can adeptly handle reportorial requirements</span></p>