ADMINISTRATIVE ASSISTANT - CENTRAL OFFICE / Caldwell

Status: Non-Exempt / Hourly Reports to: Office Manager Medical, Dental, Vision, 401K, Vacation, Paid Holidays

Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

• Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff
• Take and prepare minutes in assigned meetings
• Prepare, receive, and route incoming/outgoing messages, mail, and letters
• Ability to prepare letters, documents, records, and reports
• Review and process payment requests, contracts, and vouchers
• Resolve conflicts with vendors and/or discrepancies on invoices
• Administer the purchase and procurement of supplies and services
• Develop and implement standards and specifications for procurement
• Develop and administer bid requests
• Monitor supply and inventory levels
• Supervisory responsibilities
• Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients
• Perform general office duties: data/word processing and input, copying, and filing
• Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators
• Ability to multitask, meet deadlines, and remain calm and professional under pressure
• Maintain standards of confidentiality of CC Idaho clients and records
• Performs all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices