Administrative Assistant - Clinic

Who We Are:

Cardiovascular Institute of the South, a leading organization dedicated to advancing heart health through innovation and excellence, is part of a national cardiology platform, Cardiovascular Logistics (CVL). Together, we share the same mission to provide our patients with the highest quality cardiovascular care available. Join our team and be a part of an organization that is dedicated to improving patient outcomes and shaping the future of heart health.

What We Offer:

• Choice of three health insurance plans
• Dental insurance coverage
• Vision insurance coverage
• 401(k) with company match and profit-sharing plan
• Company-paid short-term and long-term disability coverage
• Company-paid life insurance for you and your family
• Access to company-provided training and educational resources
• Eligibility for annual merit-based performance increases
• Accrued General Purpose Time (GPT)
• Eight company-paid holidays
• Special company events, including Christmas parties, Family Day, employee engagement activities, and Spirit Days
• Complimentary Employee Assistance Program (EAP) for all employees and their dependents

About the Role:

• Provide administrative and clerical support to clinic operations and other departments as needed.

• Assist with document management, including filing, scanning, copying, retrieving, and preparing documents and correspondence.

• Perform data entry, reporting, scheduling assistance, and general office support.

• Maintain office and pantry supply inventory and assist with incoming and outgoing mail.

• Support meeting preparation, including assembling information packets, duplicating presentations, coordinating meals, and recording meeting minutes as needed.

• Maintain flexibility in work schedule, with occasional overtime as directed by the Practice Administrator.

How You’ll Drive Our Mission Forward:

• Provide reliable administrative support that helps ensure efficient clinic operations and allows our teams to focus on delivering quality patient care.

• Assist with preparing schedules, correspondence, reports, and meeting materials using Microsoft Word, Excel, and other software programs.

• Maintain organized and accurate records, including patient documentation when applicable, in both paper and electronic medical record (EMR) systems.

• Work collaboratively with the EMR team to maintain documentation quality and support ongoing system development.

• Maintain patient confidentiality and adhere to HIPAA requirements and the CIS Corporate Compliance Plan.

• Communicate professionally and cooperatively with physicians, patients, families, coworkers, and external partners.

What Makes You a Great Match:

• High school diploma required.

• Previous clerical experience, including filing and document management.

• Working knowledge of Microsoft Word, Excel, Outlook, and general computer applications.

• Basic accounting knowledge preferred.

• Strong organizational skills, attention to detail, and the ability to manage multiple assignments and meet deadlines.

• Effective verbal and written communication skills with the ability to interact professionally with patients, physicians, staff, and external customers.

• Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information appropriately.

• Demonstrates initiative, flexibility, teamwork, and a commitment to maintaining a professional and organized work environment.