Administrative Assistant COACHES / Care Coordination

Salary Range

$ 19 – 20.50Salary/year

Position Type

Full Time

Job Shift

Any

Education Level

High School

Category

Nonprofit - Social Services

St. Augustine Youth Services (SAYS)
Location: Onsite – St. Augustine, FL
Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m.
Employment Type: Full-Time, Non-Exempt

Make a Difference Behind the Scenes

St. Augustine Youth Services (SAYS) is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our COACHES and Care Coordination programs. This position plays an important role in keeping daily operations organized, maintaining accurate records, coordinating meetings, and supporting the teams who provide services to children and families.

The ideal candidate has strong administrative skills, a professional communication style, and the ability to manage multiple responsibilities while maintaining confidentiality and working collaboratively with a team.

Key Responsibilities

• Provide administrative support, including typing, filing, copying, correspondence, and general office duties.
• Answer incoming telephone calls and assist with front desk coverage as needed.
• Maintain electronic and physical records, including organizing client documentation and preparing charts for new program participants.
• Assist with electronic health records by retrieving, compiling, entering, and transmitting authorized documentation in accordance with confidentiality requirements.
• Coordinate and maintain schedules for Wraparound meetings, appointments, and other program activities.
• Prepare and distribute meeting notices, schedules, correspondence, and other communications to appropriate team members and participants.
• Collect, organize, and enter program and client information needed for reporting and documentation.
• Assist the Program Supervisor with preparing reports and compiling information for agency leadership, funders, Medicaid, and other applicable entities.
• Receive and distribute incoming mail and electronic correspondence.
• Order office supplies and assist with maintaining inventory of office equipment and agency property.
• Respond professionally to changing priorities and assist with other administrative duties as assigned.