Administrative Assistant (Commissary)
Posted
Welcome to Pinkbox Doughnuts, where ordinary stops and extraordinary begins. Step into our vibrant wonderland and indulge in doughnuts that redefine delicious. With a commitment to creativity and quality, Pinkbox promises a sensory experience like no other.
Role Summary:
The Commissary Administrative Assistant is a critical support role that ensures the efficient operation of the commissary. This position is responsible for managing administrative tasks, maintaining accurate records, coordinating communication between departments, and assisting with employee-related processes.
Responsibilities:
- Timekeeping & Payroll Support:
- Monitor timecards daily for discrepancies, missing punches, lunch breaks, and overtime.
- Submit discrepancy forms to HR with approval from the Commissary Manager.
- Assist with timecard approvals and payroll submissions every pay period.
- Employee Coordination:
- Track and manage employee time-off requests, including PTO, vacation, and flex days.
- Prepare Personnel Action Forms (PAFs) for terminations, rehires, promotions, or pay adjustments.
- Coordinate interview schedules for new candidates.
- Assist with onboarding tasks, including hiring packets, ID cards, and shoe orders.
- Order uniforms for new hires.
- Procurement & Inventory Management:
- Place and track orders with vendors including Bakemark, Dawn, Nicholas, Staples, Brady, and P&R.
- Record and enter daily invoices.
- Track and input commissary waste data.
- Assist with weekly inventory counts and data entry.
- Production Support:
- Print daily Jera reports and packing lists for Production 1 and Production 2 at 2 PM.
- Review commissary email and process special orders.
- Order specialty items like Raiders flags and VGK poker chips according to PAR levels.
- Communication & Collaboration:
- Liaise with the purchasing department regarding orders, credits, and inventory issues.
- Work with the finance department to address cost, pricing, and credit matters.