Administrative Assistant

Overview

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

Responsibilities

GENERAL OFFICE CLERK / RECEPTION / SECRETARY
REPORTS TO: DIRECTOR OF NURSING
POSITION QUALIFICATIONS:
 High school graduate or equivalent
 Knowledge of and willingness to learn basic office procedures and use of equipment
 Willing to learn basic skills required for specific duties
DUTUES:
 Maintain confidentiality regarding all agency records
 Maintain office filing systems, Files all documents appropriately
 Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate
person/department
 Responsible for keeping copies of all documents stocked
 Responsible for preparing new admission packets and new employee application packets
 Prepare new client charts, i.e. print and label
 Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents
to office staff and RN supervisor
 Gathers, collates and distributes incoming mail as needed
 Organizes files and supplies
 Assists with inventory and ordering of office supplies. Organizes and put away all delivered office supplies
 General housekeeping duties as requested
 Copy, print and track caregiver in-services for the year
 Address and send birthday cards and sympathy cards monthly for care givers and clients
 Greet everyone that comes in the door politely with professionalism
 Break down, file and audit discharged clients charts
 Assist HR with needs as necessary (ex. Assist new employee applicant with application process)
 Bag and maintain stock of gloves for caregivers
 Other duties as assigned by the Director of nursing/Administrator

Qualifications

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required