Administrative Assistant

Key Responsibilities

• Calendar & Schedule Management: Manage and optimize complex calendars, coordinate high-level meetings, and handle all travel arrangements and itineraries.
• Communication Liaison: Act as a gatekeeper and primary liaison for the executive office. Draft, review, and manage professional correspondence, reports, and memos.
• Meeting & Event Coordination: Organize executive-level meetings, prepare agendas, compile briefing materials, and record accurate, actionable meeting minutes.
• Document & Policy Support: Maintain secure, organized digital and physical filing systems. Assist in formatting, organizing, and distributing institutional frameworks, academic policies, or organizational charts.
• Project Tracking: Follow up on action items and deadlines across various departments to ensure executive decisions and initiatives are executed smoothly.

Requirements & Qualifications

• Experience: 5–7 years of experience as an Executive Assistant, Personal Assistant, or senior administrative role, ideally within higher education or a multinational corporate environment.
• Education: Bachelor’s degree in Business Administration, Communication, or a related field.
• Languages: Fluent English communication skills (written and verbal).
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Conducting research, fieldwork, and investigations, and writing up reports.
• Publishing research, attending conferences, delivering presentations, and networking with others in the field.
• Traveling to other universities or academic settings to participate in learning opportunities and gain experience.
• Participating in committee, departmental, and faculty meetings.
• Providing training and mentoring to teaching assistants and junior lecturers.