Administrative Assistant - Coon Group

The Opportunity:

We are looking for an organized, upbeat person to keep a large, internationally recognized research group running smoothly. You will be the go-to person for scheduling, travel, events, purchasing and paperwork, working closely with the Principal Investigator (PI), lab members and Morgridge and UW–Madison staff. This is a great fit for a recent college graduate: we will train you on university systems and on how research is funded and run, and the job builds skills for a career in research administration, science operations, or graduate and professional school.

Primary Responsibilities

• Manage the PI's calendar, help keep email organized, schedule meetings and respond to routine requests.

• Book travel and conference registrations, and prepare expense reports and reimbursements.

• Help with grant applications and reports by gathering documents from the team and collaborators and keeping track of deadlines, working with our grants staff.

• Help run our research center's meetings and events, such as an annual advisory board meeting and training workshops.

• Plan visits for seminar speakers, job candidates and other guests, including schedules, rooms and meals.

• Keep track of requests for letters and award nominations, and keep the PI's CV and publication lists up to date.

• Order supplies and equipment, follow up on orders and repairs, and ship materials to collaborators.

• Help new lab members get started (workspace, building access, accounts, trainings) and keep basic lab records, such as safety protocols and freezer space, up to date.

• Update the group's websites.

• Other responsibilities as assigned.