Administrative Assistant

We are looking for an organized and dependable Administrative Assistant to provide front office reception and general administrative support at Cust-O-Fab. This position helps keep daily office operations running smoothly while supporting Accounting, Purchasing, Quality, and Document Control. The ideal candidate is professional, customer-focused, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greet visitors, answer and direct phone calls, and maintain a professional and welcoming reception area.
• Perform general clerical duties, including filing, copying, mailing, and maintaining records and logs.
• Sort and distribute mail, coordinate shipments and deliveries, order office supplies, and run local errands as needed.
• Coordinate meeting arrangements, including lunches, and assist employees with video conferences.
• Support Accounting and Purchasing with invoice reconciliation, pricing discrepancies, vendor communication, and delivery tracking.
• Assist Quality and Document Control with drawings, revisions, material test reports (MTRs), inspection documentation, data books, and recordkeeping.
• Maintain visitor logs and follow established security procedures.
• Travel between Cust-O-Fab locations for meetings, training, or other business needs as required.
• Perform other duties as assigned.