Administrative Assistant - Development Servicing Agreements

Join a dedicated team helping build Edmonton's future by providing vital clerical and administrative coordination. As a Clerk II, you keep essential municipal land development processes running efficiently and accurately.

Reporting to the Director of Subdivision & Development Coordination, you will deliver comprehensive administrative, committee, and financial support to both the Section and the Development Servicing Agreements (DSA) Unit. You will coordinate multi-party committee meetings, direct servicing agreement documentation, track financial workflows, and liaise with internal teams and external industry collaborators to facilitate timely land development.

What will you do?

• Coordinate administrative functions for internal and multi-party committees (such as the Development Agreement Working and Steering Committees, and Off-Site Levy Committees), including scheduling, confirming quorum, booking venues/virtual platforms, preparing agendas, recording minutes, and publishing approved records to City web pages
• Direct and track servicing agreements and related legal documentation through the execution cycle; prepare caveat discharge and postponement documents for registration with the Alberta Land Titles office
• Serve as an administrative point of contact for private developers, external legal counsel, and community partners regarding servicing agreement statuses, routine procedural inquiries, and Land Titles updates
• Process routine financial transactions, including purchasing requisitions, PO and non-PO invoices, corporate procurement card reconciliations, training registrations, and annual professional membership dues (e.g., APEGA, ASET, APPI)
• Manage Section logistics, including interoffice and registered mail, onboarding setups, computer/phone asset inventories, office move coordination, and tracking inquiries from City Council
• Assist method analysts with drafting process maps, Standard Operating Procedures (SOPs), task deliverable lists, and the DSA Annual Report
• Maintain accurate electronic databases, archive project documents, and index redline/engineering drawings