Administrative Assistant

The Part-Time Administrative Assistant provides essential administrative and executive support to the President & CEO while helping keep Divine Events organized and operating efficiently. Responsibilities include calendar and schedule management, meeting coordination and note-taking, action-item tracking, filing and recordkeeping, general office administration, communication, and support for event-related and company projects. The ideal candidate is organized, dependable, professional, detail-oriented, and proactive.

PART-TIME ADMINISTRATIVE ASSISTANT

Reports To: President & CEO

Schedule: Monday, Wednesday & Friday, 8:00 AM–1:00 PM; one Saturday per month, 8:00 AM–1:00 PM

Hours: Approximately 65 hours/month

POSITION SUMMARY

Divine Events is seeking a reliable, organized, professional, and detail-oriented Part-Time Administrative Assistant to provide administrative and executive support to the President & CEO and assist with the day-to-day operations of the company.

KEY RESPONSIBILITIES

* Manage the President & CEO's calendar, appointments, meetings, and scheduling.

* Coordinate meetings with clients, vendors, team members, and business partners.

* Take meeting notes and prepare concise summaries of decisions, next steps, and action items.

* Maintain and follow up on action-item lists and deadlines.

* Maintain organized electronic and physical files and company records.

* Assist with email organization, data entry, spreadsheets, documents, reports, printing, scanning, and filing.

* Prepare agendas, meeting materials, schedules, and other administrative documents.

* Assist with scheduling event meetings, consultations, walkthroughs, and internal team activities.

* Maintain contact information and administrative databases.

* Assist with office organization, supplies, mail, and general administrative needs.

* Provide professional communication and administrative support to clients, vendors, and team members as directed.

* Assist with event-related administrative preparation and follow-up.

* Support special projects and other duties assigned by the President & CEO.

QUALIFICATIONS

* High school diploma or equivalent.

* Previous administrative, office, customer service, or coordination experience preferred.

* Strong organizational, communication, and time-management skills.

* Excellent attention to detail and follow-through.

* Proficient with email, calendars, Microsoft Office/Google Workspace, spreadsheets, and standard office technology.

* Ability to work independently and manage multiple priorities.

* Professional, dependable, proactive, and team-oriented.

* Ability to maintain confidentiality and handle sensitive business information appropriately.

* Event planning, hospitality, nonprofit, or professional-services experience is a plus.

SUCCESS IN THIS ROLE

The ideal candidate will help keep the President & CEO organized, ensure meetings and action items are followed through, maintain accurate records, and keep Divine Events' administrative operations running efficiently and professionally.