Administrative Assistant

Administrative Legal Assistant

Responsibilities

• Manage Firm Calendar and assure there are no double bookings, and all necessary appointments and dates are scheduled to the calendar.
• Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, responding to emails, and reminding the team of upcoming deadlines
• Ensure client billing is processed properly using daily time records
• Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events.
• Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents as needed.
• Undertake other duties as needed to ensure the firm operates efficiently
• Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
• Be willing to take on any other necessary administrative tasks to help the firm run smoothly

Qualifications

• Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary
• Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment
• Candidates must have worked with legal software, case management, and docketing programs
• Ability to comfortably use all Microsoft Office products
• Applicants must have excellent communication skills and organizational skills