Administrative Assistant
Dr Delphinium is seeking a detail-oriented and dependable Administrative Assistant to support our Retail and Floral Buying team and General Manager. Guided by our Core Values — Connection, Celebration, Ownership, Drive, Integrity, and Creativity — this role plays a key part in maintaining continuity, quality, and organization.
This is an ideal position for someone who is highly organized, professional, team-focused, and passionate about design, product flow, and operational excellence.
Buying Department responsibilities:
Supports purchasing processes, inventory coordination, vendor communication, and cross-location distribution. This role ensures products are properly received, tracked, stocked, and allocated to meet departmental goals and deliver exceptional customer satisfaction.
General Manager Support:
Provides comprehensive administrative and operational support, including managing priorities, coordinating communication, preparing reports, tracking projects, and assisting with day-to-day business needs.
RESPONSIBILITIES
- Assist retail and floral buyers in gathering, preparing, and organizing products and materials.
- Track, monitor, and report inventory levels across multiple locations.
- Coordinate distribution of inventory to ensure accurate stock allocation.
- Support vendor communication via phone and email regarding orders, updates, and follow-up.
- Maintain organized and accurate inventory systems and records.
- Assist with stocking, replenishment, and inventory organization.
- Collaborate across departments to support daily operational needs.
- Ensure continuity and quality in buying processes throughout the day.
- Controlling events and office supply purchases.
- Coordinate and process FedEx, UPS and other carrier shipments, including preparing labels, tracking packages and resolving delivery issues.
- Provides a bridge for smooth communication between the General Manager and internal departments.