Administrative Assistant - Early Education

This is a 40-hour position, 7:15am-3:15pm: Monday-Friday.

Benefits

• Health/Dental/Vision Insurance starting 91st day*
• Life Insurance available after waiting period*
• 401(k) Retirement Plan with Agency Matching
• Paid Time Off (2x a year unused payout)*
• Healthy Blue*
• 365 Blue*
• Thrivewell
• Flexible Spending Account & Card*
• Extended Leave Bank*
• Employee Referral Bonus
• Employee Assistance Program
• Employee Appreciation Events
• TicketsAtWork Discount Program
• PLSF Student Loan Assistance
• Tuition Assistance (as qualified)
• Professional Development
• Free Will Writing

The administrative assistant at the Early Education Center on the Elmcrest Campus supports the overall successful day-to-day functioning of the program. The administrative assistant works with the Early Education Program Administrator and the Daycare Administrator to manage the flow of information and paperwork, and to ensure effective implementation of programming. This person interfaces with children, families, program staff and the general public, as well as local school districts, county health departments, and Elmcrest agency departments.

Responsibilities:

• Maintain an orderly, organized, clean and friendly office environment.
• Present with a positive customer service approach to maintain professional relationships with children, families, agency staff, visitors, outside agencies, and the general public at all times.
• Express a supportive and caring demeanor to relate sensitively to children, families, and staff.
• Open the building and get the main office ready for the day.
• Manage the main office, including providing clerical support, answering phones, processing paperwork, organizing program supplies, assisting colleagues as needed, etc.
• Provide data entry and typing of forms as needed for teachers, therapists and administrators.
• Provide timely communication to program/agency staff as needed, per the direction of the Early Education Administrator/Daycare Administrator and to ensure compliance with program requirements.
• Maintain student records, including but not limited to student files, attendance, and student enrollment/discharge.
• Coordinate and implement systems to manage early education functions such as maintaining supplies, bus transportation, student records, and program finances.
• Collaborate with other departments in the agency to support the orderly functioning of the program, including finance, food service, maintenance, and purchasing.
• Provide coverage in classrooms if requested.
• Obtain and disperse mail as needed for the office.
• Assist with hiring new staff and maintenance of staff records.
• Cooperate with other staff members to maintain standards of professionalism throughout the building.
• Other Duties as Assigned: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Department & Program Specific Responsibilities:

• Follow all State Education regulations and OCFS Daycare licensing regulations, as well as Elmcrest program policies and procedures.
• Complete paperwork requirements for outside agencies, including State Education, County and School District special education paperwork, DSS, Syracuse City UPK, and OCFS.