Administrative Assistant - Energy

Join a team that does more than generate and deliver electricity through its work; join a team that powers growth and advances communities. Seeing beyond the project at hand, you’ll work with us to advance the industry and build your career. We operate with the strength of a $3B company and have the agility of a specialized power group, and work on some of the most challenging and cutting edge projects around the world. Whether helping to define microgrids, pushing the boundaries on clean energy or grid modernization, you’ll find yourself working with leaders in transmission & distribution, thermal generation, and renewable energy in one of the world’s top 10 design firms, broadening your skills and developing your career.

Your Opportunity

We are seeking a junior level Document Controller/Administrative Assistant to join our Waterloo Project Services team supporting Energy project managers and engineers. This individual will bring their interpersonal, practical and technical document controls experience, word processing proficiency and attention to quality.

Our team is highly collaborative, fast paced, deadline driven, quality centered and geographically diverse. A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to our success.

If you’re the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet with you!

Your Key Responsibilities

• Orientation and on-boarding of new staff.
• Document management / control services for our projects (drawing and document review against quality standards, prepare and issue transmittals and drawing packages).
• Perform project and operational administrative duties, such as\:
  • Formatting and proofreading documents.
  • Organizing and attending meetings.
  • Capturing meeting minutes, action items, and decisions.
  • Developing and maintaining safety equipment records.
  • Updating project databases.
• Printing and scanning drawings and documents.
• Ensure quality, accuracy, and adherence to Stantec and client standards which govern things like workflows, metadata, formatting, document and revision numbering, and approvals for example.
• Complete and ensure compliance with Stantec’s electronic and hard copy filing systems.