Administrative Assistant - Engineering - Ocoee, FL

Wayne Automatic Fire Sprinklers Inc. is a family business whose success is driven by our amazing Team Members who save lives daily!

We’re an open-book company that offers Weekly Pay, Performance Bonuses (PIPs), Excellent Benefits, and a Company Culture that we are proud of!

Join the WAFS family TODAY!

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Who are we?

Wayne Automatic Fire Sprinklers, Inc. has been in business for over 48 years and currently has 7 branches across Florida and North Carolina. We’re a family business at our core and are proud to be a part of a life-saving industry. Here at WAFS, we offer a company culture that promotes continuous growth in your career and treats our team members like family. We are an open-book company and share our financials with all team members. Learn more about our company and history at www.waynefire.com or visit our company's Facebook page at Wayne Automatic Fire Sprinklers Inc.

We are seeking a proactive and detail-oriented Engineering Administrative Assistant to support our sales team in our Ocoee branch and assist with a variety of administrative and operational tasks. This role requires strong organizational skills, the ability to multitask, and a customer-focused mindset in a fast-paced environment.

The ideal candidate is positive, customer-focused, detail-oriented, and ready to become an important part of a hardworking (and fun!) team.

Responsibilities for this role include

• Permitting
  • Submitting to various municipalities
  • Follow up with the municipalities on the status of the permits
  • Working with the Designers when permits are rejected and need to be resubmitted
  • Requesting needed items from the Salesmen/Designers (NOC's, contracts, etc.)
  • Paying for approved permits
  • Renewing or extending expired/expiring permits
  • Keeping up with permit status in company database
  • Have NOC's for stand-alone permits recorded and certified at the Clerk of Court
  • Monitor permitting e-mail inboxes
  • Arrange for permit pickups to the AHJ's that are not doing online permits
• Back-up to assistant engineering admin when needed:
  • Print approved permits, put in to company database and hand off to the department
  • Print for quality assurance review
  • Send out plans to internal and external customers as needed
  • Scan and email invoices to VP of Engineering
  • Maintain NFPA booklets with changes
• Organize team building events
• Organize Annual Design Summits
• Renew Out of State Licenses
• Renew NICET certifications (when needed)
• Help with travel arrangements
• Type EOR letters and send out Certified Return/Receipt
• Update company database with AHJ changes
• Email updated Workers Compensation and General Liability to AHJs semi annually
• Renew Local Business Tax Receipt annually
• Job cost each receipt and turn in monthly
• Maintain VP of Engineering and Contract Design Manager's calendars as needed