Administrative Assistant / Executive (Operations Support)

Company Overview

ATL is a leading provider of custodial services in Singapore and beyond, offering janitorial, pest control, landscape, and general building maintenance services.

Job Summary

Support operations by coordinating schedules, managing communications, and preparing reports to ensure smooth project execution and customer satisfaction.

Responsibilities

• Coordinate with Operations Teams to provide timely administrative support that ensures efficient workflow
• Communicate with customers to arrange and confirm work schedules, enhancing service delivery and client satisfaction
• Prepare and submit detailed work schedules and operations reports to customers for transparency and tracking
• Organize and maintain the Project Division filing system to ensure easy retrieval and accurate record-keeping
• Manage incoming calls by answering or redirecting them promptly to support operational communication
• Issue purchase orders and handle procurement-related tasks to facilitate smooth project operations
• Respond to enquiries professionally and courteously to maintain positive customer relations
• Perform other related duties as assigned to support overall team effectiveness

Preferred competencies and qualifications

• Diploma in any discipline, with or without working experience
• Proficient in Microsoft Office applications to produce reports and manage communications effectively
• Strong communication skills demonstrated through independent work and initiative-taking

Other Information

• Work schedule: 5 days per week
• Work location: Defu Lane 10