Administrative Assistant - Facilities Management

First Baptist Dallas is a thriving church community living for Jesus Christ. We have been serving and doing ministry for over 150 years. First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God’s Word…one life at a time.”

We seek Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission. The Administrative Assistant will provide support to the Facilities Management area.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in planning, coordinating, and implementing the duties and responsibilities of the Facilities Maintenance Department
• Must provide relief duties to the Facilities Office Manager as needed
• Lead in Processing invoices, entering credit card charges, and ordering office supplies
• Monitor and report weekly procurement expenses and maintain running budget balances
• Partner with the Director of Facilities Management to prepare the annual facilities budget
• Partner with the Facilities team lead in Maintaining vehicle registrations and vehicle maintenance records
• Complete paperwork for elevator inspections conducted on an ongoing basis
• Answer the main Facility’s telephone and handle calls appropriately
• Retrieve voice messages
• Maintain an orderly file system
• Collects Facilities mail and distributes as appropriate
• Function in an interactive relationship with all other ministries of the church, the church fellowship, and entities/personalities outside the church
• Assist the Office Manager with the eSpace system for events and work orders
• Assist the Office Manager in coordinating with housekeeping to ensure room setups are cleaned and completed
• Assist the Office Manager in coordinating larger ministry events (Vacation Bible School, Conferences, Christmas Performances, etc.)
• Handle Parking issues and schedule with management companies: Parking badge system, validation and ticket issues with members, reconcile monthly validation tickets
• Security - manage tracking system for physical building keys
• Displays leadership in service excellence, exemplifies excellent customer service and creates a positive atmosphere
• Ensures service requests are completed promptly; coordinates schedules and support with other departments and facility operations, including special activities, emergency service requests, and facility space management
• Participates in the development and implementation of standard operating procedures, safety procedures, and performance standards; identifies and implements opportunities for improved services
• May be required to respond after hours, including holidays and weekends, in the event of a campus-wide emergency
• Perform all other duties assigned by the Director of Facilities Management