Administrative Assistant

About the role

FCC Medio Ambiente is the leading company in the environmental sector in Spain, a benchmark in the management of public waste collection services, maintenance and conservation of green areas, street cleaning, etc.

Present in more than 5,300 municipalities in 12 countries, we improve the quality of life of more than 65 million people worldwide, and we contribute to the construction of a sustainable society and the care of the environment.

We are looking for an Administrator for our Waste Collection and Street Cleaning contract in Ávila, whose mission will be to provide administrative support to the Production area through document management, inventory control, treasury and human resources, the processing of orders and invoicing, as well as the coordination of logistics and prevention processes. All this with the objective of guaranteeing the correct operational functioning of the center and compliance with established internal procedures

What you'll do

- Receive and register incoming documentation to the center, ensuring its correct distribution.

- Enter data into management databases for the preparation of inventories and production reports.

- Prepare orders for materials and supplies, following precise instructions from the technical or production team.

- Manage documentation related to waste transport, including its delivery and collection.

- Analyze administrative and invoicing operations, preparing monthly reports and collecting invoices and associated procedures.

- Keep assigned files and records, both physical and digital, organized and up to date.

- Prepare administrative documents by computer or manual means, according to the needs of the center.

- Attend telephone calls and manage correspondence, guaranteeing its correct circulation.

- Prepare orders for clients, ensuring correct documentation and process follow-up.

- Enter data into the Incorpora application, complying with the system requirements.

- Control and manage Personal Protective Equipment (PPE), ensuring its availability and proper use.

- Support the person responsible for the Prevention area in administrative and coordination tasks within the center.

- Cover the functions of the commercial administrator in case of absence, guaranteeing continuity of service.

- Collaborate with other departments in administrative tasks related to production and logistics.

- Comply with internal procedures and current regulations in all assigned tasks.

- Preparation of reports and reporting for Management.

- Administrative management of personnel and support in HR

- Administrative coordination between departments

What we're looking for

- Knowledge of Contrat@, Certific@, Siltra, Delt@, Sistema Red and electronic office.

- Cost monitoring and economic control.

- Knowledge of Sitr@; Contrat@, certific@, Delt, sistema Red and electronic office

- Invoicing through SAP

- Management of collections and monitoring of payments

- Order management, planning and follow-up

- Siltr@ application of the General Social Security Treasury

- Contrat@, Certific@ application of the State Public Employment Service

- Delt@ application of the Ministry of Labor and Social Economy

Necessary experience

- One to three years in similar positions

- Advanced knowledge of Excel and Office Suite.

- Knowledge of SAP, Siltr@, Certific@, Delt@, Contrat@

Nice to have

- Degree in Business Administration (ADE) or accounting and/or training in Human Resources

Education & certifications

- Higher degree training in Administration and Finance or Administrative Management.

Languages

- Advanced Spanish

- B1 English.

What you'll get

- Permanent contract and job stability.

- Full-time position, Monday to Friday

- We guarantee an inclusive work environment that respects diversity.

- Joining a dynamic team.

- Professional development and training provided by the company.

What do we offer?

• Permanent contract and job stability.
• Full-time schedule from Monday to Friday
• We guarantee an inclusive work environment that respects diversity.
• Joining a dynamic team.
• Professional development and training provided by the company.
• Join our team, now is the time.

Duties

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Additional information

FCC Medio Ambiente is a company committed to equality and diversity, recognized with the Equality in the Company Distinction (DIE). The entire selection process is carried out respecting equal treatment and non-discrimination on the grounds of gender, disability, sexual orientation, race, religion, or any other circumstance protected by Law.

Do you accept the challenge? We are looking for you!

- Join our team, now is the time -