Administrative Assistant for Department of Natural, Health, and Mathematical Sciences

Job Summary: MidAmerica Nazarene University in Olathe, Kansas, is seeking an Administrative Assistant to support the Department of Natural, Health, and Mathematical Sciences. This is a full-time, 10-month staff position with an additional five hours per week during the summer months. The Administrative Assistant provides day-to-day support to the Department Chair and faculty.

The ideal candidate is committed to higher education grounded in a Christ-centered worldview and to the servant leadership model and is equipped to take on the responsibilities listed below.

Position Description:

• Provides day-to-day administrative and clerical support to the Department Chair and faculty within the Department of Natural, Health, and Mathematical Sciences.
• Serves as the first point of contact for the department, greeting visitors, answering phones, and responding to inquiries from students, faculty, and the public.
• Manages the Department Chair's calendar, schedules meetings, and coordinates department events, exam schedules, and room reservations.
• Prepares, formats, and proofreads correspondence, syllabi, reports, forms, and other departmental documents.
• Assists with the preparation and monitoring of the department budget, processes purchase orders, reimbursements, and departmental expense reports.
• Maintains accurate department records, including faculty files, course schedules, student records, and adjunct faculty documentation.
• Supports the hiring and onboarding process for adjunct faculty, including collecting credentialing paperwork.
• Assists with textbook orders, lab supply ordering, and coordination with campus facilities and IT for classroom and lab needs.
• Coordinates communication between the department and other university offices, including the Registrar, Academic Affairs, and Admissions.
• Supports departmental recruiting and student engagement events.
• Performs other administrative duties as assigned by the Department Chair