Administrative Assistant

Summary:

Provides administrative management for the Office of the Dean of the College of Arts & Sciences

serving as the face and voice for the office, assisting the dean with administrative duties,

coordinating auxiliary events sponsored by the college, and making certain that functions of the

office and college are within budget.

Essential Duties and Responsibilities include the following (other duties may be assigned):

-Handle incoming calls and correspondence and respond independently when possible

-Arrange programs, events, or conferences by arranging for facilities and catering - issuing

information or invitations - and coordinating speakers when needed

-Direct preparation of records such as agendas, notices, and minutes

-Maintain records of all matters pertaining to the College of Arts & Sciences

-Assist full-time and adjunct faculty with whatever is needed

-Responsible for helping prepare documents required by the Office of Academics - including course

schedules, load reports, updates to the undergraduate program for the university catalog, and

requests for all travel funds used by the college.

-Create and maintain database and spreadsheet files

-Enter requisitions for purchases and efficiently and accurately place orders for supplies