administrative assistant - generic (m/f) - 1 job
Our Client is a prestigious international company operating in the Oil & Gas sector.
FUNCTION
Reporting to the Manager, the main activities of the job holder are to: ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment; to follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.; composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.; to attach appropriate files to incoming correspondence requiring replies; to set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point; to assist in completing forms in accordance with company procedures and policies as may be required by the entity; receiving calls, visitors, handling their inquiries and directing them to the appropriate persons; to handle stock records, requisition orders and follow up accordingly in SAP; actively participate and follow up on the organization of all required events; to participate in HSE reporting as required; to carry out any other duties that may be assigned to him/her by the line manager; to assist to gather and validates ‘lessons learnt’ from all project team and provides feedback; to keep informed the project management team of matters related to the office spaces; to liaise with other secretaries for ensuring whole consistency of the organization of their work
Requirements
- Bachelor’s Degree in Engineering or equivalent;
- Minimum of 03 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking;
- Advanced experience in database management including MS access, word, project, excel and power point;
- Very Good command of English language (both written and spoken);
- Fluency in Portuguese will be an advantage;
- Strong coordination and organizational skills;
- Ability to work independently and proactively anticipate constraints;
- Excellent communication and management skills;
- Living in the local area of the job is an advantage.
Benefits
The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development.
APPLICATION DEADLINE: October the 18th of 2026.
Skills
As published by workable · 9 questions
Basics
First name, Last name, Email, Phone, Address, Gender, Política de Privacidade – Para garantir que está informado, por favor consulte o link https://www.contact.co.mz/pt/politica-de-privacidade, Academic level, Education, Experience, Summary, Resume, Que línguas tem conhecimentos?, Em que Província reside?, Escolha as Províncias em que tem disponibilidade para trabalhar., Cover letter, Attach copy of I.D, Attach copy of Academic certificate/Diploma, Anexar cópia de NUIT., “No âmbito do processo de selecção a que me candidato, declaro desde já que consinto e comprometo-me em prestar informações verdadeiras ao Grupo CONTACT sobre a minha situação académica, percurso profissional, remuneração actual, bem como todas as outras que me forem pedidas. Autorizo a CONTACT MOÇAMBIQUE – Agência Privada de Emprego, Lda. e suas subsidiárias ou afiliadas (“Grupo CONTACT”) a realizar verificações de referências para obtenção de informações sobre minha carreira profissional, reputação geral, características pessoais ou modo de vida. Em caso de realizar provas, no âmbito do processo de selecção consinto expressamente que as mesmas, sejam corrigidas e analisadas para a função a que estou a concorrer. Tenho também conhecimento que o Grupo CONTACT, pode desclassificar a minha candidatura a uma vaga de trabalho e/ou mover acção disciplinar contra a minha pessoa caso fique demonstrado que prestei falsas informações. Declaro ainda que fui informado, e aceito, que todas as informações e dados recolhidos serão tratados de acordo com a política de privacidade do Grupo CONTACT."er sido informado, e aceitar, que toda a informação e dados recolhidos serão tratados com confidencialidade pela CONTACT, e apenas serão utilizados no âmbito dos processos de selecção desenvolvidos pela empresa, pelo que só serão disponibilizados aos clientes da CONTACT.”
Pick from a list (9)
- Do you possess a Bachelor’s degree in Engineering or equivalent?
- Do you possess a minimum of 03 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking?
- Do you possess advanced experience in database management including MS access, word, project, excel and power point?
- Do you possess very good command of English language (both written and spoken)?
- Do you possess some fluency in portuguese?
- Do you possess strong coordination and organizational skills?
- Do you possess the ability to work independently and proactively anticipate constraints?
- Do you possess excellent communication and management skills?
- Do you live in the local area of the job?