Administrative Assistant, Godine Early Learning Center
Bring warmth, organization, and a collaborative spirit to a role at the heart of our Early Learning Center community. The Administrative Assistant supports the efficient, professional, and welcoming operation of the Godine Early Learning Center office. Working collaboratively with the Director and Operations Manager, this role helps ensure smooth daily workflows by coordinating communication, documentation, and logistics across families, educators, and leadership.
The Administrative Assistant plays an important role in maintaining accurate records, organizing office systems, coordinating communication, and ensuring the front office runs smoothly. This position supports operational excellence by supporting essential administrative details, assisting with compliance processes, and contributing to the warm, community-centered culture of the school. The Administrative Assistant helps maintain organized systems, supporting efficient workflows, and strengthening communication between families, staff, and leadership. This role contributes to the smooth day-to-day functioning of the ELC while reflecting the values and mission of the ELC and JCC Greater Boston.
JCC Greater Boston is deeply committed to valuing and celebrating the uniqueness of each constituent. We welcome staff and participants from diverse backgrounds. While being proudly Jewish, we strive in every way to provide an open and welcoming setting for all, irrespective of personal practices, beliefs, or background. We are guided by JCC Greater Boston’s core values - Belonging, Joyfulness, Collaboration, and Transformation - which resonate with many who do not identify as Jewish.
Primary responsibilities include, and are not limited to:
Office Coordination and Communication
- Serve as a welcoming presence in the ELC office, greeting families, staff, and visitors warmly and professionally.
- Answer phones, emails, walkie communication and in-person inquiries, ensuring that messages and information are directed promptly to the appropriate person.
Administrative and Compliance Support
- Support in maintaining accurate student and staff files in accordance with established protocols and licensing requirements.
Inventory, Ordering, and Vendor Support
- Monitor supply levels for the ELC kitchen, classrooms and ELC office. Coordinate ordering of materials, following established purchasing procedures.
Family and Educator Support
- Provide courteous and professional assistance to families and educators with questions, forms, and general information.
Team and Program Support
- Participate in regular check-ins with the Operations Manager to stay informed and aligned with school priorities.
- Other duties as assigned.
This is a great chance to join JCC Greater Boston's respected and valued, people-orientated workplace of diverse community services providers, which is rapidly growing!
This is a regular, part-time 30 hours per week, non-exempt, hourly position. Offering great perks, a supportive, vibrant, in-person work environment and a competitive starting pay rate of $20- $23 per hour.
The pay rate offered will ultimately be determined by relevant qualifications, experience, and JCC's internal equity.
About JCC Greater Boston
Since opening its doors in 1983, JCC Greater Boston has been committed to its mission of creating a vibrant, inclusive, and diverse community by nurturing meaningful and lasting relationships. Through our network of early learning centers, day camps, regional teen and family programs, health and wellness offerings, and adult arts and ideas classes, JCC Greater Boston provides highly valued connections, learning, and experiences for the Jewish community and friends.
JCC Greater Boston staff enjoy working in an innovative, friendly, and welcoming environment where their talents and contributions are appreciated. In our recent employee survey, staff rated their direct management and organizational alignment experiences close to 90% positive. If you want to upgrade your working experience and have a better work-life balance, we encourage you to explore becoming part of the JCC team!
The JCC is deeply committed to valuing and celebrating the uniqueness of each constituent. We welcome staff and participants from diverse backgrounds. While being proudly Jewish, we strive in every way to provide an open and welcoming setting for all, irrespective of personal practices, beliefs, or background. We are guided by JCC Greater Boston's core values: Belonging, Joyfulness, Collaboration, and Transformation, which we hope resonate with all.
To learn more about what makes JCC Greater Boston a wonderful place to work, please visit our careers page at
JCC Greater Boston is an equal opportunity employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, ancestry, veteran status, marital status, pregnancy, genetic information, or disability. In a continuing effort to maintain and enrich a diverse environment, we actively encourage applications from women and members of underrepresented group.
Requirements
Education and Experience: High school diploma required; some college coursework preferred.
Minimum of two years in an administrative or office support role, ideally in a school or child-focused setting.
Equivalent combination of education and experience may be substituted at the JCC’s discretion to meet this minimum hiring criteria.
Skills and Competencies:
- Strong organizational skills and attention to detail.
- Professional presence.
- Ability to multitask and prioritize in a fast-paced environment.
- Professional communication skills, both written and verbal.
- Positive, flexible, and approachable demeanor.
- Proficiency in Microsoft Office Suite; willingness to learn internal systems (e.g., Kaymbu, Teams, Traction Rec etc.).
- Commitment to confidentiality, reliability, and teamwork.
Physical Requirements: This position requires work to be performed on-site/in-person. Core hours are scheduled; flexibility is occasionally required to meet office coverage needs. The role requires professionalism, adaptability, and the ability to work in a fast-paced, child-centered environment. Physical activity such as bending, reaching, lifting, and carrying up to 30 lbs. may be needed. Requires flexibility with occasional local travel and some evening or weekend work needed.
ADA Statement: Individuals must possess these criteria for knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation and using some other combination of skills and abilities.
Benefits
In addition to offering rewarding work and great career opportunities within our mission-driven, values-driven, and family-centric environment, JCC Greater Boston proudly offers employees the generous benefits listed below.
JCCGB Perks! Each employee is eligible for a free individual membership to JCC Greater Boston's top class fitness, recreation and wellness facility in Newton – offering virtual and in-person programs including indoor swimming, many fitness classes, and workout facilities, as well as discounts to many JCCGB events, classes, outdoor pool, and more! Complimentary individual membership includes:
- Use of the Fitness Center at Leventhal-Sidman
- Access to group fit classes, Arts and Culture adult programming at member rates,
- Discounts on a variety JCCGB's fitness/wellness programs and services
- Free wellness events!
Benefits are subject to review and change by the Organization, and plan documents are the primary determinant.
A Great Place to Work! JCC Greater Boston is consciously evolving as a great place to work! In our recent 2023 employee engagement survey, at least 88% of our staff gave us top ratings on:
- Supportive colleagues
- Team camaraderie
- How their managers treat them
- Individual autonomy
- Knowing what their work contributes to and how it impacts others
- Pride in working for the JCC
- Program and service quality
- Holding ourselves accountable
Our staff and leadership bring experience, excellence, and commitment to everything we offer and we are dedicated to a culture where all our employees may thrive. Our culture is built on our values, driven by our mission, and nurtured through the expert contributions of our professionals.
As published by workable · 4 questions
Basics
First name, Last name, Email, Headline, Phone, Address, Photo, Experience, Summary, Resume, Education, Please indicate how you learned about the role you are applying for., Cover letter, Do you attest that all the information on this application is accurate, true and complete to the best of your knowledge?, Do you have a relative(s) currently working at JCC?, If yes, please provide full name., Have you ever worked for JCC in the past?, If yes, please provide dates and position(s), May we contact your current employer at this time?, Have you ever used a name different from the one you are using now?, If yes, please provide the full name(s)., Are you currently authorized to work in the U.S.? Note: All applicants hired by the Jewish Community Centers of Greater Boston will be required to present documentation upon hire that verifies identity and authorization to work in the United States on the Federal Form I9 in accordance with the Immigration Reform and Control Act of 1986., Do you now or will you in the future require sponsorship for a work visa?, I understand that Applicants may include in their work history any verified work performed on a volunteer basis. I understand that this application is current for 60 days. If I still wish to be considered at the end of this period, I must fill out a new application., The Jewish Community Centers of Greater Boston is an Equal Employment Opportunity Employer and we do not discriminate against any applicant on the basis of race, color, religion, national origin, ancestry, sexual orientation, sex or gender identity, genetic information, physical or mental disability, marital or veteran status, age or other protected status. Religion will not be considered a factor except where it is a bona fide occupational qualification and necessary to fulfill the Agency’s mission., I understand and agree that any false or misrepresented information or material omission in this application or any other part of the application and screening process may be cause for rejection of my application or dismissal from employment if discovered now or at any later date., I hereby authorize JCC Greater Boston to investigate the information I have furnished in the application and screening process, and I understand that employment is subject to acceptable criminal history, educational references, employment references, other information which may include (but is not limited to) background screening regarding my character, employment, education, credit and criminal history. I further I release JCC Greater Boston and its past, present and future directors, officers, employees, attorneys, insurers, agents, successors, assigns and affiliated entities from all liability with respect to such inquiries; and I release all persons or entities from all liability in connection with their participation or responses to such inquiries., I understand that if I am hired by the Jewish Community Centers of Greater Boston I will be employed on an at-will basis, which means that I will be free to resign at any time, and that the Jewish Community Centers of Greater Boston reserves the right to terminate the employment at any time, with or without cause, regardless of the date of payment of my wages and salary. I further acknowledge and understand that no prior written or oral communications shall constitute an express or implied contract of continued employment, and that no future statements may change the “at will” nature of the person’s employment unless in writing and signed by the president of the company (or other designated employer representative). I understand that if I am hired, I will be required to abide by the rules and regulations of the Jewish Community Centers of Greater Boston., I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment and an employer who violates this law shall be subject to criminal penalties and civil liabilities.
Short answers (1)
- What are your hourly salary expectations in USD?
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- Are you legally authorized to work in the United States?
- Are you available for occasional evening work?
- Are you available for occasional weekend work?