Administrative Assistant

General Summary: The Administrative Assistant will assist the Practice Administrator by performing a wide variety of complex administrative tasks requiring initiative, independent judgment, and exceptional customer service.

Supervisory Responsibilities: This position has no supervisory responsibilities.

Essential Job Responsibilities: All duties performed will be done accurately and in a timely manner.

General Duties:

1. Provide daily support to the Practice Administrator.
2. Coordinate communication with department leaders, physicians, and other employees as directed.
3. Manage calendars, arrange meetings, create agendas, and track action items from those meetings.
4. Compose correspondence requiring specific knowledge of methods, procedures, policies or other information.
5. Prepare reports, spreadsheets, presentations and meeting minutes.
6. Track deadlines, assignments, and pending projects.
7. Assist in special projects and process improvement initiatives as needed.
8. Maintain a working knowledge of Gonzaba Medical Group software and systems, as needed.
9. Handle expense reporting, invoicing, and basic accounting tasks.
10. Maintain office supplies and manage inventory.
11. Must be proficient with filing electronically and other organization or productivity tools.
12. Exercise discretion and independent judgment.
13. Maintains strict confidentiality.
14. Other duties as assigned.