Administrative Assistant
Posted Updated
About Us: Gursey | Schneider LLP is a Top 100 Firm and a 12-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 250 accounting professionals, and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.
Job Title: Administrative Assistant
Department: Tax
Location: Hybrid (Century City/Encino)
Job Summary: The Administrative Assistant will support our Tax department by managing administrative functions to ensure seamless operations and positive client interactions.
Responsibilities:
- Assist with new client onboarding, including setting up and updating client information in internal systems, processing new client setup forms, and preparing engagement letters.
- Assist with the annual engagement letter process, including preparation, distribution, tracking, and follow-up.
- Assist with tax return processing and assembly, including electronic and physical deliverables as needed.
- Sort, scan, distribute, and maintain incoming and outgoing mail and correspondence.
- Collaborate with other administrative team members to support the Tax team with calendaring and scheduling, certified mailings, DocuSign requests, faxing, document preparation, and other administrative needs.
- Assist with maintaining and organizing electronic and physical client files and records.
- Assist with tracking outstanding administrative items and following up with team members as needed.
- Maintain and stock office supplies and coordinate supply orders as needed.
- Provide additional administrative support to the Tax department and assist with special projects as needed.
Required Qualifications & Skills / Abilities:
- 1-2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced professional services work environment (Accounting, Financial Services or Law firm experience highly desirable)
- Bachelor’s degree preferred
- Exceptional writing, editing, and proofreading skills
- Strong organization, time management, and computer skills, including proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
Benefits: G|S offers market-leading benefits, including medical/dental/vision insurance, profit-sharing plan contributions, 401K match, parental leave, generous PTO, and holiday-paid time off. We also offer many fun intangible perks such as our annual ski/camping trip, black-tie holiday party, quarterly departmental mixers (travel stipend included), and paid continuing education.
As published by lever · 18 questions · 4 written answers
Basics
Which location are you applying for?, Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL, Twitter URL, GitHub URL, Portfolio URL, Other website
Short answers (4)
- Who referred you to our company?
- Date you can start?
- What is your desired salary?
- I certify that I have read and understand the applicant instructions included with this application and that the answers given by me to the foregoing questions and statements made by me are complete and true to the best of my knowledge and belief. I understand that any false information, omissions or misrepresentations of facts called for in this application, whether on this document or not, may result in rejection of my application or discharge at any time during my employment. I understand that this application form is intended for use in evaluating my qualifications for employment and that this application is not an offer of employment. I further understand that if hired, my employment will be considered "at-will" and that my employment may be terminated for any reason, with or without cause or notice, at any time by me or the Company and that this application is not intended to constitute a contract of continued employment. I declare under penalty of perjury that the facts contained in this application or any resume or other documentation submitted are true and complete to the best of my knowledge. I understand that any false information or significant omissions will disqualify me from further consideration for employment, and will be justification for dismissal from employment, if discovered at a later date. I agree to immediately notify the company if I should be convicted of any crime while my job application is pending or during my period of employment, if hired. I authorize the investigation of all statements contained in this application (and accompanying resume, if any). I further authorize the references listed above to give you any and all information concerning my previous employment and any pertinent information they may have, personal or otherwise. I understand that the company may request an investigative consumer report from a consumer reporting agency that includes information as to my character, general reputation, personal characteristics, driving record, credit history, and mode of living. I understand that the investigative consumer report may involve personal interviews with my neighbors, friends, relatives, former employers, schools, and others. I also understand that under the Federal Fair Credit Reporting Act, I have the right to make a written request to the company, within a reasonable time, for the dis-closure of the name and address of the consumer reporting agency to obtain a complete disclosure of the nature and scope of the investigation. I authorize any person, school, current employer (except as expressly noted), past employer(s), and organizations named in this application form (and accompanying resume, if any) to provide the company with relevant information and opinion that may be useful in making a hiring decision. I release all parties from all liability for any damage that may result from furnishing information and opinion (which is truthful or made in good faith) to you. If I become employed, in consideration of my employment, I agree to conform to the rules and regulations of the company and I further agree that my employment will be at-will, and may be terminated with or without cause, and with or without notice, at any time at the option of myself or the company. Only a Partner of the company has the authority to enter into an employment agreement for a specified period of time, and any such agreement must be in writing. I understand and acknowledge that this constitutes the entire agreement between me and the company regarding the term of my employment and supersedes any other oral or written agreement.
Pick from a list (10)
- Are you comfortable commuting to this job's location?
- Bachelor's degree in Accounting, Finance, or a related field.
- Are you 18 years or older? optional
- Are you authorized to work for any employer in the United States? optional
- Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)? optional
- Do you have a valid ID to verify your identity and eligibility to work? optional
- Can you provide proof of authorization to work in the United States? optional
- Are you able to perform the functions of the job for which you are applying with or without accommodation? optional
- Is there any reason why you, when performing your duties, would pose a direct threat to the health or safety of yourself or others in the workplace? optional
- Do you have any relatives that work or have worked for our company? optional
Written answers (4)
- What is your address? (Street Address, City, State, Zip Code)
- If you are able to perform the functions only with accommodations, please describe the nature of the accommodations you require and how you would perform the functions:
- Unemployment History: Please account for any time you were not employed in the last 10 years, after leaving school (you need not list any unemployed periods of one month or less).
- Do you want to tell us anything else about yourself?