Administrative Assistant - Head Office - Admin

Status: Part-time (0.8) position available. Location: On-site, no remote offering #203, 11010 – 101 Street NW, Edmonton, AB T5H 4B9Hours: 7:30AM-4PM

The Opportunity
The Administrative team at MIC is growing and looking for someone to join the team. In this part-time role, you’ll be the initial telephone contact for external vendors and healthcare professionals and provide administrative support to radiologists, Site Managers, and staff. From preparing correspondence and maintaining accurate records to coordinating meetings and supporting day-to-day office operations, your work will help keep our teams organized and connected. If you communicate clearly, pay attention to detail, and adapt to changing priorities while handling confidential information with discretion, this is an opportunity to contribute your administrative experience in a collaborative medical imaging environment.
Role and Responsibilities:

Serve as the initial telephone contact for external vendors and healthcare professionals.
Maintain effective working relationships with radiologists, staff, and external vendors.
Maintain accurate internal lists, document e-filing systems, and Modality Procedure Manuals.
Prepare and format documents and internal and external correspondence, including letters and emails.
Coordinate meeting logistics, including room bookings, conference calls, radiologist site meeting setup and takedown, and catering for meetings and events.
Support accounting operations through data entry in Acumatica and deposit processing.
Manage office supply ordering, inventory replenishment, and supply distribution at front reception.
Receive and distribute incoming mail and deliveries; coordinate administrative deliveries, mailouts, and departmental shipments using Scamper, Neopost, and FedEx.
Coordinate office maintenance requests with the appropriate departments.
Administer radiologist pagers.
Provide administrative support to Site Managers and respond to clinical requests.
Maintain and update the staff intranet.

Required Qualifications:

High school diploma. Completion of an Administrative Assistant program or course is preferred but not required.
Previous experience as an Administrative Assistant, Office Assistant, or in a similar role.
Proficiency in Microsoft Word, Outlook, and Excel, and the ability to operate standard office equipment.

Strong organization and time management to prioritize requests, coordinate schedules and activities, balance responsibilities, and meet deadlines.
Clear, professional communication, active listening, and courteous service.
Strong teamwork and interpersonal skills to build respectful relationships and address concerns tactfully.
Attention to detail in maintaining accurate documents, records, data, and transactions.
Discretion with confidential information and adherence to privacy requirements and internal policies.
Adaptability to changing priorities and procedures without compromising service.
Sound judgement and initiative to anticipate needs, resolve routine issues, and escalate concerns appropriately.
Strong work ethic, accountability, reliable attendance, and punctuality.

What we offer:

Competitive wages aligned with industry standards, with recognition for relevant experience.
Paid vacation and sick time, including vacation starting at three weeks and access to a vacation buy/sell program.
Wellness days and staff appreciation days off.
Employer-paid extended health and dental benefits.
RSP program with employer matching, plus additional RRSP and TFSA options.
Health and personal spending accounts.
Professional membership and liability insurance reimbursement.
Paid parking where applicable.
Service awards recognizing employee contributions.
Team-building and social events, including treat days, annual holiday party, staff BBQ, golf tournament, and potlucks.