Administrative Assistant Hospice House

Job Summary:Provide administrative tasks including receptionist’s duties as assigned under the direction of the Director of the Hospice House Manager and the Vice President of Clinical services. Integrate and demonstrate the Core Values of the VNA in all aspects of work responsibilities.____________________________________________________________________________Essential Job Duties and Responsibilities:The individual must be able to perform the essential job duties and responsibilities to be effective. Other duties may be assigned as needed.1. Answer all incoming call promptly and professionally.2. Provide information to callers, route calls appropriately and relay messages as needed.3. Greet persons entering organization.4. Welcome all visitors and direct individuals to correct destination.5. Maintain security, visitor sign in log and issue visitor badges as needed.6. Respond to general inquiries; provide information to patient’s families and visitors.7. Receive deliveries from outside vendors with appropriate follow through.8. Respond to questions and provide information to other departments and the public related to the department, whether by phone, email, letter or in person with timely follow through.9. Perform routine office duties include processing mail and purchase orders, answering department calls, making copies, scanning, faxing, filing, ordering supplies, updating department database and other duties as required. Collaborate with Finance/ Purchasing to periodically arrange for conference registration and travel for department associates and/or board members. Schedule, coordinate, and facilitate staff meetings.Qualifications:To perform this job successfully, an individual must have the following. High school diploma and five years related work experience. Associates or bachelors degree preferred but will consider all individuals with qualified experience. Microsoft Office, (Outlook, Word, Excel, PowerPoint) and database reporting required, and the ability to type efficiently.