Administrative Assistant- Houston

Administrative Assistant — Houston

Position Type: Full-time, Hourly ($22.00 per hour)

Work Arrangement: Hybrid (3 days on-site in Houston office / 2 days remote)

Scope of Support: Primary administrative support for Houston; secondary operational support for Kentucky/Indiana

Position Overview

The Administrative Assistant provides operational, clerical, and technical support to ensure the smooth running of business operations across the Houston market, with extended administrative support for the Kentucky/Indiana territory. Working on-site three days a week and remotely two days, this role works under direct leadership to handle office workflow, records organization, scheduling, customer communication support, and internal reporting.

Key Responsibilities

• Operational Administration: Manage day-to-day administrative tasks for the Houston office, including file organization, supply orders, mail routing, and internal communication.
• Cross-Market Support: Assist the Kentucky and Indiana field teams with paperwork, client file setups, service record filings, and documentation requests.
• Data Entry & Reporting: Enter, cross-reference, and audit customer data, job orders, and billing records using Microsoft Excel and Google Sheets.
• Tool & Platform Management: Maintain shared company files, calendars, spreadsheets, and documentation using Google Workspace (Docs, Sheets, Drive, Gmail).
• Direct Administrative Assistance: Support Jose Montoya with ad-hoc projects, correspondence, appointment coordination, and operational workflow follow-ups.

Qualifications

• Demonstrated experience in an administrative support, office coordinator, or clerical role.

• High proficiency with technological tools, specifically Microsoft Excel (formulas, data sorting, list management) and Google Workspace (Drive, Docs, Sheets, Gmail, Calendar).

• High organizational discipline with attention to detail and ability to track tasks across multiple regional operations.

• Clear written and verbal communication skills; professional demeanor in both office and remote settings.