Administrative Assistant I

The Administrative Assistant I provides advanced administrative and clerical support to the relative department, ensuring efficient daily operations and effective communication within the division. This position is responsible for coordinating schedules, preparing official documents and reports, processing purchasing and payroll related transactions, maintaining records, and supporting administrative meetings. The role contributes to the institution’s goals by promoting organizational effectiveness, compliance with institutional policies, and high-quality service to students, employees, and the public.

Direct Supervisory Responsibility: No

• Serves as administrative assistant to the department heads or Dean and provides administrative support related to the assigned areas
• Maintains schedule of appointments and itineraries
• Prepares agendas for administrative meetings, attends meetings, keeps records, and prepares draft minutes for administrative review
• Completes and processes requisitions, purchase orders, and invoices
• Maintains and prepares monthly leave/payroll reports
• Establishes and maintains an operable filing system to include letters, memoranda and other correspondence
• Answers telephone, monitors and screens incoming calls; dispenses messages
• Receives, sorts, and routes incoming and outgoing mail
• Operates a computer, scanner, and other standard office equipment in the performance of duties
• Serves as a Notary for college officials or business office
• Serve on college committees as assigned.
• Comply with all policies of the Alabama Community College System and the College
• Perform additional duties as assigned by the supervisor.

• One (1) year (32 semester hours) of postsecondary education with a minimum of 15 semester hours in business or office-related coursework required
• Two (2) years of experience in office or related secretarial work required
  

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic Effective oral and written communication skills
• Ability to keyboard at a minimum of 40 correct (net) words per minute for 3 minutes
• Knowledge of word processing and spreadsheet software (Computer Level I)
• Working knowledge of general office procedures, GSCC procedures, composition, and records management (Office Procedures Level I Exam)
• Ability to coordinate assigned activities, proofread work for accuracy, and use the telephone effectively
• Ability to make mathematical computations and tabulations accurately and with reasonable speed
• Ability to understand and follow oral and written instructions
• Ability to learn assigned tasks readily and adhere to prescribed routines
• Ability to establish and maintain effective working relationships with students, other employees, and the public
• Ability to maintain confidentiality of office information

PROJECTED STARTING DATE:
January 2027

SALARY: Salary Schedule E4, 05, ($35,670 - $53,865) Based on the 2026-2027 ACCS Salary Schedule. Salary will be based on VERIFIED education and years of VERIFIED directly related experience that is stated on the initial job application and resume. Be sure all experience is stated on the application!

APPLICATION DEADLINE:
November 19, 2026– 4:00 P.M.

APPLICATION PROCEDURE:
Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of post-secondary education.

Application materials must provide documentation that the applicant meets all minimum qualifications.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

APPLICATIONS MUST BE FILED ONLINE AT:

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu).

Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all full-time work experience in public education in Alabama and (b) all other full-time work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this full-time work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.

Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.

Please Note:

• ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.