Administrative Assistant I - Office of Community Corrections

ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.

https\://trialcourtjobs.mass.gov/jobs/administrative-assistant-i-office-of-community-corrections-boston-massachusetts-united-states

IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU WILL NOT BE CONSIDERED FOR THIS POSITION.

PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK)\:

https\://careers-trialcourtsofmass.icims.com/jobs/5231/administrative-assistant---facilities-management-&-capital-planning-department/job

You have successfully applied to the position when you receive an email from the Massachusetts Trial Court.

If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.

Salary Notes\: This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

Departmental Mission Statement\: Protecting and Building Safer, Healthier, Stronger Communities.

ORGANIZATIONAL PROFILE\:
https\://www.mass.gov/orgs/massachusetts-probation-service

Position Summary\: Assists court staff with operations and application of policies and procedures. Arranges meetings and screens calls. Maintains department records and orders supplies. Drafts routine correspondence. Processes reports. Provides clerical, procedural, and administrative support. Develops and maintains databases and spreadsheets. Acts as a liaison with other offices, departments, and outside agencies. Recommends and implements more effective office procedures and routines.

Supervision Received\: Works under the direction of a Department Head or designee.

Essential Functions and Responsibilities\: • Provides clerical and procedural support as needed, including answering the telephone and greeting/screening visitors.
• Assists in the maintenance of time and reporting information and prepares fiscal documents.
• Maintains department records and invoices. Monitors inventory and orders supplies.
• Provides administrative support to the departmental staff as necessary for special projects and initiatives undertaken by the office.
• Acts as liaison with other offices, departments, and outside agencies. Arranges meetings and coordinates correspondence.
• Compiles and prepares reports on a monthly and/or quarterly basis for the Judges and the Administrative office.
• Assists with timesheets and time off requests. Processes travel expense forms for judges, administrative office, and registry staff.
• Reviews, processes, and distributes incoming correspondence and mail.
• Performs other duties as required.

Job Competencies\: Ethics and Values\: Communicates and demonstrates the ethics and values of the Trial Court.
Mission Driven\: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
Professional Development\: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording opportunities to those they supervise as scheduling permits.
Customer Service\: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Applied Knowledge\: Demonstrates ability with MS Office and other business technologies and can properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
Problem Solving\: Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
Commitment to Diversity\: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Collaboration\: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.