Administrative Assistant II

GENERAL PURPOSE

Perform varied administrative activities, under general supervision, in support of individuals and/or a business area. Draft and prepare documents, schedule meetings or appointments, organize and maintain paper and electronic files, and manage and maintain calendars and schedules. Serve as a knowledgeable resource for questions regarding individuals and/or business areas being supported.

JOB DUTIES AND RESPONSIBILITIES

· Answer telephones, give information to callers, take messages, or transfer calls to appropriate individuals

· Schedule meetings or appointments and update calendars

· Arrange staff meetings; coordinate in-office and offsite meetings, lunches, and events as needed

· Handle incoming and outgoing mail and faxes

· Make copies of correspondence and other printed material

· Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained

· Produce and distribute scheduled and ad-hoc reports

· Perform basic bookkeeping (expense reporting, invoice processing)

· Maintain databases and filing systems, whether electronic or paper

· Operate office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications.

· Order and maintain inventory of appropriate office and meeting supplies

· The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required