Administrative Assistant II, Educ Partnership
Description
Job Description: Administrative Assistant II, Educational Partnerships
Department: Student Learning & Success
Reports To: Dean of Educational Partnerships
Pay Classification: 140 (Salary: $40,200)
FLSA Status: Non-Exempt
Job Summary: The Administrative Assistant II provides comprehensive administrative support to the Educational Partnerships department and designated leadership. This position coordinates the organization, maintenance, and administration of departmental operations sees as a key point of contact for students, faculty, staff, and external partners while supporting programs that serve dual credit students.
Minimum Required
Education: High school diploma or equivalent
Preferred: Associate’s degree or higher, or a combination of education and experience that provides the required knowledge, skills, and abilities
Minimum Required
Experience: Two (2) to five (5) years of clerical, general office, or administrative support experience
Work experience in secondary or higher education, preferably in a student services–related area
Core Duties and
Required Knowledge: Perform general administrative support functions including coordinating appointments; answering and directing phone calls; typing correspondence; filing and maintaining records; ordering and maintaining supplies; maintaining calendars; and greeting visitors, faculty, staff, and students.
Maintain promotional and informational materials to ensure they are well-stocked, organized, and presented in a welcoming environment.
Maintain and manage an up-to-date departmental calendar, including room and event usage.
Assist with distribution, tracking, and data entry related to departmental or divisional processes (e.g., parking decals, background check forms).
Assist with the production and distribution of student and faculty/staff identification cards.
Assist with departmental projects, services, and activities to support the specific operational needs of the Educational Partnerships department.
Support departmental budget processes by preparing purchase requisitions and submitting invoices for payment in accordance with institutional procedures.
Assist with programs, meetings, and events hosted by the department, the college, and/or student groups.
Provide guidance to students seeking information regarding Hill College services, programs, and educational resources.
Provide administrative support to departmental staff and leadership as needed.
Submit and track IT, maintenance, and other support tickets for the department and/or department lead.
Maintain working knowledge of departmental mission, purchasing processes, ERP systems, and general office practices.
Uphold and support the Hill College mission, vision, values, and standards of conduct while ensuring compliance with institutional policies and procedures.
Strategic Vision and
Program Development: Support the effective delivery of dual credit services through accurate administrative processes and organized documentation.
Contribute to a positive experience for students, faculty, and partners engaged in dual credit programming.
Assist in maintaining efficient workflows that support institutional accountability and student success.
Collaboration: Work collaboratively with Educational Partnerships leadership, faculty, staff, and campus partners.
Participate on institutional committees as assigned.
Provide professional and responsive service to students and stakeholders across the district.
Demonstrates a commitment to maintaining a welcoming and safe environment that provides a sense of belonging for all.
Demonstrated Attributes: Strong organizational and time-management skills
High attention to detail and accuracy
Excellent written and verbal communication skills
Professional and service-oriented demeanor
Ability to manage multiple priorities with minimal supervision
Strong problem-solving and critical-thinking abilities
Commitment to confidentiality and ethical standards
Initiative and willingness to engage in continuous learning
Ability to work effectively both independently and as part of a team
Other Information: Security-sensitive position
Weekend and evening work may be required during designated times
Travel to other Hill College campuses or within the service area may be required
Must possess a valid Texas driver’s license
Physical Requirements: Light work: exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. The use of arm and/or leg controls requires exertion of force greater than that for Sedentary work.