Administrative Assistant II/ Executive Officer (holding the functional title of Business Manager)

Administrative Assistant II/ Executive Officer (holding the functional title of Business Manager) in the Hong Kong University Press (Ref.: 537147) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

Hong Kong University Press (HKU Press) is a bilingual publisher of works both in English and Chinese, celebrating its 70th anniversary this year. We publish scholarly works and professional books in history, law, medicine, education, humanities and social sciences written by authors worldwide, reaching a global audience through many overseas print and digital distribution partners.

Reporting to the Publisher, the appointee will lead the Press's business operations, providing timely strategic analyses of sales trends and opportunities, manage distributor and consignment relationships, business systems administration, and operational improvement initiatives to enhance efficiency and support sustainable growth.

Key Responsibilities:

• Monitor Accounts Receivable and outstanding payments to minimise credit risk and reduce bad debts; deliver monthly and annual financial closings, and prepare sales reports and forecasts, global performance analyses.
• Oversee and optimise all the Press's business systems, policies, and integrations (including sales, inventory and royalties, POS, and metadata exports) to drive operational efficiency and improve reporting.
• Join management team for budgeting and strategic planning, and assist in evaluating new business opportunities, partnerships, and service initiatives.
• Serve as the primary liaison with HKU Finance, as well as internal departments, financial institutions, and external stakeholders. Coordinate with local and overseas distributors, booksellers, and business partners on operational matters and commission sharing.
• Manage inventory planning, stock rationalisation, and operational efficiency initiatives.
• Perform other duties as assigned.

Qualifications:

• Degree holder in Business Administration, Finance, Accounting, Publishing, Information Systems, or a related discipline.
• At least 5 years' supervisory experience in publishing, bookselling, distribution, business operations, accounting, auditing, banking or related fields. Experience in tertiary institutions/large organizations would have an advantage.
• Experience in managing distributor and business partner relationships, preferably in international markets.
• Experience in sales reporting, business operations, customer account management, financial analysis, or inventory management.
• Self-motivated team player, able to work independently and meet tight schedules
• Outstanding organisational and communication skills.
• Excellent command of both written and spoken English, Cantonese and Putonghua.
• Proficiency in Microsoft Office applications.
• Experience with Oracle Financials is a plus. Hands-on experience with MS Business Central, Shopify POS, Stison, or similar systems is highly desirable.

Those with lower qualifications and/or less experience may be considered for appointment as Executive Officer.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start from November 13, 2026 and continue until November 29, 2026, or until the post is filled, whichever is earlier.