Administrative Assistant III
Posted Updated
Description
BizTek People is seeking an experienced Administrative Assistant with a background in Investment Banking for a client located in New York, NY!
Administrative Assistant
Investment & Corporate Banking
Work Schedule:
In-office, Monday through Friday, 8:30 a.m. to 5:00 p.m.
Overview:
A detail-oriented Administrative Assistant is needed to support multiple officers and associates in a fast-paced Investment & Corporate Banking environment. This team player will act as a temporary assistant to the department and collaborate with the broader administrative team as needed.
Responsibilities:
- Coordinate travel arrangements for senior staff, including ground transportation, flights, and hotel accommodations
- Process detailed and timely expense reports via Concur for employee reimbursement; follow up on missing receipts and payment status as necessary
- Schedule and coordinate meetings using Outlook; manage officer availability, organize guest passes, and arrange catering as required
- Answer, screen, and route telephone calls; respond to inquiries from internal and external clients, liaising with senior-level individuals across the firm
- Communicate firm policies and procedures regarding client entertainment
- Support general office functions such as ordering supplies and managing mail distribution
Qualifications:
- Extensive experience with Concur
- Strictly 5 years+ of administrative experience, preferably in the finance industry
- Proficient in Microsoft Office, especially Outlook, Word, and Excel
- Excellent verbal communication and telephone skills
- Detail-oriented with a consistently positive and professional demeanor
- Strong ability to multitask and work independently in a team setting
- Familiarity with corporate office standards including professionalism and business etiquette
- Exercises sound judgment, discretion, and maintains a high level of confidentiality
Education:
College degree