Administrative Assistant III - Bronx (Bilingual Spanish)

Why Join ADAPT?

It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth.

SUMMARY

Under general supervision, is responsible for providing clerical and secretarial support to the Program Director and other members of their staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The incumbent in the position will perform all or some of the job duties that are listed below:

• Greets visitors, ascertains their needs and directs them accordingly.
• Answers telephone and screens calls for program director and/or other department staff.
• Works cooperatively with other administrative assistants on joint assignments.
• Interacts respectfully with persons receiving services encountered in course of work activities.
• Relays information as necessary from and to bus drivers and/or transportation liaison.
• Directs all important situations, inquiries and questions to supervisor.
• Types records, reports, correspondence, etc.
• Types requisitions for purchase orders, tracks delivery of items and forwards packing slips or receiving reports to the purchasing department.
• Orders and maintains adequate inventory of office supplies.
• Receives, opens, sorts and distributes in-coming mail and packages.
• Records attendance for persons served on monthly calendar for billing purposes.
• Keeps track of staff attendance, vacations and sick leave and verifies accuracy of time and attendance forms.
• Maintains a filing system of administrative and program materials and keeps files current.
• Performs photocopying as needed.
• Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required.
• Sets up coffee and other refreshments for meetings as requested.
• Performs other related duties as requested.