Administrative Assistant

Administrative Assistant

Location: Idaho Falls or Pocatello, ID

At J-U-B ENGINEERS, Inc., our purpose is simple but powerful: Helping Each Other Create Better Communities. With over 20 offices across seven states, J-U-B is committed to creating an environment where employees feel supported, challenged, and connected to meaningful work.

We are seeking a Part-Time Administrative Assistant (20-25hrs/wk) to work in our Idaho Falls or Pocatello office to support our entire staff and report to a Regional Office Manager. The schedule for this role can vary, but office hours are Monday – Thursday, 7:30am-5:30pm, Friday, 7:30am-11:30am. This role also has potential to turn into full-time in the future.

What You’ll Do

The administrative assistant will perform a variety of duties and responsibilities working closely with Regional Office Manager. Main responsibilities include, but are not limited to:

• Answer and route office phone calls promptly, correctly and in a courteous manner
• Schedule meetings, office events, order food, and run errands
• Review and distribute mail and ship packages
• Monitor, order, and purchase office supplies as needed
• Make travel arrangements and training registrations
• Resolve issues with and maintain office equipment and supplies
• Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment
• Partner with managers, engineers, and staff to understand needs and provide support including technical document review
• Complete special project assignments, such as compiling, printing, binding, and document delivery
• Ownership of conference room and kitchen to include organizing and straightening.
• File management (paper and digital), including archiving
• Communicate with staff and distribute important information
• Coordinate fleet vehicle maintenance and coordination of usage
• Assist in planning and executing office activities
• Partner with business integration leader to support local community functions and events
• Troubleshoot building related issues and follow up with vendors to get issues resolved
• Organize and schedule submittal packets and information, assist with proposal drafts and graphics
• Collaborate with other admin staff across the company