Administrative Assistant

Information:
Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding, Jersey College has graduated over 9,000 nurses.

Job Title: Administrative Assistant/ Receptionist

Job Responsibilities:

• Student Routing
• Filing
• Report
• Answering all incoming calls from multi-line switchboard
• Transferring/routing all calls, taking messages as needed
• Assisting all applicants and students (on the phone and in-person) with basic campus information
• Greeting visitors and prospective students
• Providing administrative support as needed (faxing, filing, basic word processing, etc.)
• Processing incoming/outgoing mail and courier packages
• Entering all data from phone inquiries into the system (e.g. name, addresses, and programs of interest)
• Compiling all admissions documents for students folders prior to enrollment
• Filing other pertinent information into student files, including transcripts
• Maintaining student files on an ongoing basis to ensure completeness
• Identifying required supplies and coordinating placement of orders
• Proctoring entrance examinations
• Maintaining test and interview schedules for management and admission representatives
• Receiving and processing all cash and credit card payments from customers
• Compiling weekly reports
• Developing reports
• Compiling all admissions documents for students folders prior to enrollment
• Filing other pertinent information into student files, including transcripts
• Maintaining student files on an ongoing basis to ensure completeness, including ensuring that electronic copies of students records are produced
• Perform other duties and responsibilities as assigned