Administrative Assistant

Title: Administrative Assistant

Location: Works remotely and in Boulder, CO, and must be willing to travel to Denver as well.

Salary: $20 - $25 per hour

Position: 90 day Temp-Hire

RESPONSIBILITIES

Administrative

• Schedule coaching sessions and training workshops

• Schedule client meetings

• Mail documents, books, and other items to clients

• Summarize notes and workshop evaluations after a meeting or client offsite

• Book lodging, airfare, rental cars, tours, etc.

Project Administration

• Track tasks and issues within online project management system

• Meet with client engagement team during key meetings

• Summarize meeting notes

• Coordinate engagement meetings and schedules with main client point of contact

• Update project plan as necessary

Training/Coaching Coordination

• Build relationships with team of trainers, coaches, and facilitators

• Schedule and onboard trainers and facilitators for client engagements

• Assist in development of client materials (participant workbooks, power point decks, etc.)

• Deliver/pickup workbook and participant materials from Kinkos/printers if needed

• Provide occasional onsite assistance during workshops and speaking engagements

• Book meeting space for workshops

Profile and elearning Administration

• Administer DiSC access codes for client engagements

• Administer 360 degree profiles using DiSC, The Leadership Circle, and other online tools

• Process requests for elearning courses

• Utilize the Ignite Insight Action Planning System to track client action plans and feedback

• Conduct occasional training with clients on the DiSC administration system (EPIC)

Speaking and Marketing Coordination

• Work with the Director of Communications to coordinate quarterly marketing efforts

• Maintain the internal marketing calendar

• Utilize Constant Contact email marketing system during marketing campaigns

• Assist in responding to speaking RFP requests

• Coordinate logistics of speaking engagements with appropriate contact person

• Assist in follow-up of speaking engagements (email newsletter, adding contact information

into the CRM system, coordinating Insight Sessions)

PERSONAL TRAITS

• Comfortable working independently

• Demonstrates a positive outlook and assumes positive intent of others

• Open to receive coaching and offer coaching to others

• Takes risks and learns from mistakes

• Methodical in approach, pays attention to details, and action oriented

• Enjoys working with corporate clients, business-oriented

• Excellent written and verbal communication skills are required

• Extensive administrative or executive assistant experience

• Easily learns new technologies

• 3-5 years office work experience

• Demonstrable Microsoft Office skills

• Experience using Google Apps for Business

Job Store is an EOE.